Administrator at HomeChoice Holdings Limited

Description

• The Administrator, under limited supervision, provides administrative support to a department or group of professionals. The administrator will perform complex and specialized tasks, understanding the impact of statutory/legal obligations and government legal requirements where required as part of the job function. Considering all the implications of their decisions and their consequences when performing administrative tasks, and are able to collect, compile, and analyze complex data and information, exercising independent judgment and reasoning.

Administrative Duties:

• Ensure all contracts are signed & filed
• Ensure All PO's are Invoiced Timeiously
• Capturing of PO'sProcess Quotes & Orders      
• Filing of Department Admin/Showroom
• Ensure all contracts are signed & filed
• Ensure All PO's are Invoiced Timeiously
• Capturing of PO's
• Process Quotes & OrdersFiling of Department Admin/Showroom
• Ensure all contracts are signed & filed
• Ensure All PO's are Invoiced Timeiously
• Capturing of PO's
• Process Quotes & Orders
• Filing of Department Admin/Showroom 

Showroom Roll-Out Contracts And Implementation:

• Create and maintain a budget tracking system to monitor payments to ensure they remain within the allocated budget.
• Ensure that all SOPs and store manuals are up-to-date and accessible to management.
• Develop and maintain a purchase order tracking system to ensure that all capital expenditures are within the approved budget.
• Work closely with the payroll department to ensure any new hires and resignations are processed in a timely manner.
• Monitor and track all project items to ensure that they are implemented according to the timelines set by the channel manager.

Sop & Facilitating:

• Writing of Omada Policies as per Operational requirements for all Showrooms
• On-Boarding of All Showroom Staff.
• Ensure all stores SOP's are up to date
• Ensure All Manuals are up to date

Vendors & Procurement:

• Liaise with vendors to ensure services & items are purchased, prices are volatile.
• Compare Vendor costs and ensure budgets are kept, ensure vendor documentation is up to date, and that vendors are captured timeously to ensure payments are made in line with finance requirements, this entails, Security, CIT, Alarms, Cleaning, Stationery, Travel, Subscription of Services Provided such as Shopbeat, Allsense, etc

Showroom Maintenance & Repairs:

• Ensure that all Showroom Maintenance Schedules are adhered to.
• Schedule Yearly Maintenance and ensure the Maintenance Budgets are kept in line with Opex costs.
• Liaise with RSS and ensure servicing of aircon, Roller Shutters, Fire Equipment & Sliding Doors are kept and serviced timeously.

Showroom Project Travel & Ops Team Travel:

• Ensure all Project Stakeholders are paid their expenses upon traveling.
• Ensure car Rentals are paid, and fuel & fines are checked against travel.

Showroom Monthly Stationery Orders:

• Ordering Stationery for all Showrooms and ensuring this is kept in line with Opex Budget per Showroom.
• Ensure that Monthly Rentals are captured on time & Liaise with Finance Team on other opex costs, Journal Payment not yet receipted at the close of the period

Requirements

• Grade 12/Matric/NQF 4
• Diploma or Degree in Retail management, business management, or similar 
• Minimum 5 years experience in retail sales
• Valid drivers license

Behaviours

Wow my customer

• Walk in my customers’ shoes
• Deliver on my promises
• Deliver insight-led solutions my customers need

Treat the business as my own

• Take accountability
• Be curious, and creative & explore opportunities
• Do it right & at the right time

Play as a team

• Be helpful
• Be inclusive
• Find the fun