Administrator: Data Privacy & Data Management at Absa Group Limited (Absa)

Job Summary

• Ensure that all activities and duties are carried out in full compliance with regulatory requirements, and internal Absa Policies and Policy Standards.
• Understand and manage risks and risk events (incidents) relevant to the role.

Job Description

Accountability: Data Management

• Strong administrative background, drive data quality the first time
• Update changes to data owner and data stewards as and when required
• Data Owners and Stewards: Roles and Responsibilities (DME - CD / BU Members) Ensure the identification of Data Owners and Data Stewards, Obtain attestations, Update changes to Ownership and Stewardship at least on an annual basis
• Data Management Training (DME – CD) Ensure Training and Awareness are completed on Data Management
• Records Management (Physical Destruction and Electronic Destruction)
• Ensure record destruction is well managed with Iron Mountain, develop a good relationship with the Iron Mountain and relevant internal stakeholders
• Electronic Destructions, manage destructions inline with Group Dispensation approval
• Ensure that the data management pack is always ready for the senior manager to present to data management working group
• Manage data management control aspect
• Ensure fleet card comply with internal policies and standards
• Responsible for the BRIAR, BLOR, EUDA  completion

Key accountabilities

Responsible for the EUDA completion

Accountability: Data Privacy

• Be primarily responsible for implementing the privacy controls within the business that enables compliance to applicable legislation, policies and standards.
• Translate the privacy requirements for operationalization within the business.
• Identify weaknesses in controls and implement solutions for closing the gaps and/or escalate to the Business Area Privacy Officer, as required.
• Be responsible for incident management and escalation of data privacy incidents as they arise.
• Produce MI for Privacy-related key indicators.
• Drive the completion of online training within the Business Areas.
• Ensure privacy governance and oversight relating specifically to their Business Area and conduct privacy assurance within their business areas as required.
• Be responsible for driving compliance with the Policy and associated Standards for their Business Area.
• Provide SME guidance to their respective Business Areas, including on third party/supplier engagements
• Ensure the consistent application of privacy-related processes across the Business Unit.
• Align the privacy requirements of the business with applicable legislation and regulations.
• Ensure that the Data Privacy Policy and Standards are implemented in Change initiatives (including Cloud-related initiatives) for their Business Area.
• Take responsibility for the Data Privacy Incident Management process for the Business Area.
• Accommodate and coordinate 2nd and 3rd line privacy audits/management assurance initiatives and report on outcomes to the Group Privacy Office
• Report DP risks and associated indicators (e.g. Key Risk and Control Indicators) to the Business Area Privacy Officer.

Accountability: Risk Management

• Ensure that required regulation and compliance policy is applied as appropriate, e.g. Introducer different policies, data privacy, data management
• Own the portfolio audit points and remediation or improvement actions.

Education

• Further Education and Training Certificate (FETC): Office Administration (Required)