Administrative Officer at Clover S.A. Proprietary Limited

Requirements

• Grade 12 or equivalent NQF4.
• Relevant experience in applying job related concepts, techniques and processes at the required level. 
• Experience in working with senior management.
• People management experience. 
• Business English: Fluent.
• Computer literacy (Intermediate).
• Code 08 Driver's license.

Competencies

• Proactive and action orientated.
• Acts with honesty and consistency.
• Maintains high standards.
• Interpersonal effectiveness.
• Commitment and motivation.
• Administrativecapabilities.  
• Communicates effectively.
• Ability to plan and organize.

Duties and Responsibilities

Perform administrative tasks  

• Request quotes, create/accept purchase orders
• Compile minutes
• Maintain systems: Entropy; ELKE etc
• Compile reports
• Maintain registers
• Coordinate meetings
• Control and balance figures
• Assist with audits
• File and secure documents - comply with document retention policy
• Maintain system: Quality Management System
• Prepare documents for meetings
• Book boardrooms / venues for meetings when required
• Ordering and purchasing of external consumables for the laboratory
• Maintain training records for all laboratory staff

Fulfill function/department specific role  

• Handle a complete process
• Adhere to time and quality requirements
• Petty cash
• Sending and receiving packages via courier
• Answer calls and take messages when necessary
• Resolve supplier and client queries
• Be a point of contact for staff, suppliers and clients

Laboratory Maintenance

• Maintain stationery stock
• Overseeing the housekeeping and maintenance of the laboratory and equipment