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  • Posted: Oct 31, 2023
    Deadline: Nov 10, 2023
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    This Department is an equal opportunity affirmative action employer. It is our intention to promote representative (race, gender and disability) in the department through the filling of this post and candidates whose transfer/promotion/appointment meet the requirements will receive preference. An indication in this regard will facilitate the processing of ap...
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    Administration Clerk REF NO: 3/2/1/2023/682

    REQUIREMENTS :

    • Applicants must be in possession of a Grade 12 Certificate. No experience required.
    • Job related knowledge:
    • Knowledge of clerical duties, practices as well as the ability to capture data, operate a computer and collecting statistics.
    • Knowledge and understanding of the legislative framework governing the Public Service.
    • Knowledge of working procedures in terms of the working environment.
    • Job related skills: Language skills.
    • Good communication skills (verbal and written).
    • Planning and organisation skills.
    • Computer literacy.
    • Interpersonal relations.
    • Flexibility and Ability to work within a team. 

    DUTIES :

    • Render general clerical support services. Record, organise, store, capture and retrieve correspondence and data (line function). Update registers and statistics.
    • Handle routine enquiries. Make photocopies and receive or send facsimiles.
    • Distribute documents / packages to various stakeholders as required.
    • Keep and maintain the filing system for the component.
    • Type letters and / or other correspondence when required.
    • Keep and maintain the incoming and outgoing document register of the component.
    • Taking and drafting of minutes.
    • Provide supply chain clerical support services within the component.
    • Liaise within internal and external stakeholders in relation to procurement of goods and services.
    • Obtain quotations complete procurement forms for the purchasing of standard office items. Stock control of office stationery.
    • Keep and maintain the asset register of the component.
    • Provide personnel administration clerical support services within the component.
    • Maintain a leave register for the component.
    • Keep and maintain personnel records in the component.
    • Keep and maintain the attendance register of the component.
    • Arrange travelling and accommodation.
    • Provide financial administration support services in the component.
    • Capture and update expenditure of the component.
    • Check correctness of subsistence and travel claims of officials and submit to manager for approval.
    • Handle telephone accounts and petty cash for the component. 

    Method of Application

     APPLICATIONS :

    Applications can be submitted at any one of the Department of Agriculture, Land Reform and Rural Development offices as indicated below;

    • Gauteng: Private Bag X09 Hatfield, 0028 or hand delivered to: Suncardia building, 6th floor, 524 Corner Stanza Bopape and Steve Biko Street, Arcadia, 0083 for the attention of Human Resource Management
    • Limpopo: Private Bag X9312, Polokwane, 0700, or hand delivered during office hours to: 61 Biccard Street, Polokwane, 0700. 
    •  North West: Private Bag X833, Pretoria, 0001 or hand delivered during office hours to: 600 Lilian Ngoyi Street (formerly known as Van der Walt Street), Berea Park, Pretoria, 0002 or to Agriculture Place, 20 Steve Biko (formerly Beatrix) Street, Arcadia, Pretoria, 0083. 
    • Eastern Cape: PO Box 1716, East London, 5200 or Hand delivered to Corner Moore Coutts Street, Ocean Terrace View, Block H, Quigney, East London, 5200. 
    • Free State (Control Resource Auditor REF NO: 3/2/1/2023/677 ):  Private Bag X833, Pretoria, 0001 or hand delivered during office hours to: 600 Lilian Ngoyi Street (formerly known as Van der Walt Street), Berea Park, Pretoria, 0002 or to Agriculture Place, 20 Steve Biko (formerly Beatrix) Street, Arcadia, Pretoria, 0083.
    • Free State:  Private Bag X20803, Bloemfontein, 9300 or hand delivered during office hours to: 136 Charlotte Maxeke Street, Bloemfontein, 9300

    NOTE:

    • The Department of Agriculture, Land Reform and Rural Development is committed to providing equal opportunities and practising affirmative action employment
    • It is the department's intention to promote equity through the filling of all numeric targets as contained in the Employment Equity Plan
    •  To facilitate this process successfully, an indication of race, gender and disability status is required
    •   Applications must be accompanied by a signed Form Z83 and a recent updated comprehensive CV as well as original certified copies of all qualification(s) and ID-document
    • Please take note that no applications, received after the closing date of the said advertisements, will be considered
    • Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African
    • Qualification Authority (SAQA)
    • Failure to submit the requested documents will result in your application not being considered
    • Please take note that all qualifications are subject to verification
    • Successful candidate/s will be appointed on a probationary period of 12 months
    • Correspondence will be limited to short listed candidates only
    • Non-SA Citizens must attach a certified copy of proof of permanent residence in South Africa
    • Where applicable candidates will be subjected to a skills/knowledge test

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