Administration Clerk at Bidvest International Logistics

Qualifications & Experience

• Matric.
• Relevant Finance or Supply chain Qualification would be beneficial.
• Working Experience on Warehouse Management Systems such as SAP and CW1.

Key Responsibilities

RECEIPTING

• Ensure that all documentation is received prior to cargo be received into the warehouse such as MSDS, COA, packing lists and pre-advise.
• All receipts are to be entered into the daily workload and the Operations team is to notified.
• Pre-advise receipts on CW1, print the pallet ID's and hand over to the receiving supervisor.
• Ensure that upon unpacking of cargo the inward tally sheets are to be captured by operations and reconciled with packing list to verify cargo received is correct against packing list.
• Complete the capturing on CW1 and finalize the receipt.
• Forward the GRN to the client, add the receipt on the invoice schedule and file the GRN with current months filing.

DISPATCHING

• Ensure all documents are received prior to cargo being dispatched.
• Audit documents prior to dispatching of cargo.
• Ensure that when notified of a dispatch it is entered into the daily workload.
• Capture all information according to the clients delivery note onto CW1.
• Submit the picking slip to the Ops supervisor for picking and communicate the dispatch date.
• Once picking slip is complete, ensure all cargo is picked correctly and signed by the picker and supervisor.
• Compile documents for dispatch, check physical stock against the delivery note and place documents in the outbound tray.

FINANCE / BILLING

• Ensure that Billing is updated daily.
• Ensure all Invoice schedules are complete as per cut off dates and ties up to the system movement reports.

INVENTORY MANAGEMENT

• Prepare and conduct daily/weekly/monthly stock counts for all your clients and forward to the inventory controller.
• Reconcile the physical figures counted against the system figures.
• Ensure that by the end off every month, stock count is conducted for all your clients.

MAINTENANCE OF THE WAREHOUSE MANAGEMENT SYSTEM

• Ensure that bin to bin transfers are updated on the system timeously.

HOUSEKEEPING, SAFETY, SECURITY, QUALITY ASSURANCE

• Ensure adherence to housekeeping standards.
• Ensure adherence to guidelines stipulated in OHSA, and the BIL SHERQ Department as well as ISO 9001 Quality Standards.
• Ensures confidentiality is maintained at all time.

Skills & Competencies

• High level of computer literacy (MS Office).
• Good accounting and administration skills.
• Previous customer services experience.
• Previous exposure to ISO and OHSAS systems.
• Knowledge of hazardous chemicals and environments.
• Visible initiative and attention to detail. Good verbal and written communication skills.
• Ability to handle stress and to work under pressure.