Financial Clerk- PD at AbbVie

Job description

Key Purpose Statement

To provide financial administrative support to the PD team.

Competence Requirements

• Financial Degree/Diploma with 3 years of book keeping experience in an FMCG environment.
• SAP experience
• Self-motivated and displays initiative
• Ability to work under pressure Independent worker and self-starter.
• Good interpersonal skills / ability to work with people at various levels of the business.
• Good analytical and problem solving skills with excellent numerical ability.
• High level of computer literacy - Advanced Microsoft Package knowledge
• Attention to detail and commitment to quality.
• Good overall business and planning knowledge.

Output and Accountabilities

• Contractor Reconciliation and Payments:
• Weekly charges based on a return load per trip this will change monthly due to diesel adjustments.
• Control Room forward the Vehicle Availability Schedule for the previous week.
• The Vehicle Availability Schedule is checked and signed off
• Fin Manager Report downloaded for the week showing loads done for each contractor.
• Loads with no contractor information assigned to them are compiled into a Mismatch Report which is then checked
• and updated by Allen and included in the following weeks load schedule.
• Check done in SAP ensuring that the vehicles match the contractor loads.
• If discrepancies these loads are unpaid and we keep a running tally.
• Mismatch report load included from previous week.
• Checks to be done to ensure loads have not been paid in previous weeks.
• Individual Load Schedule and Vehicle Availability Schedule are then forward to the Contractor.
• Contractor will then forward their recon file which is checked against our recon file.
• PO will be created and e-mailed once recon’s match.
• PO numbers together with back up documents to be given to Louis for first release.
• Second release – Alan and if need be Con for third release.
• Check that payments are made timeously.
• Overtime Reconciliation and Payments:
• Brewery weekend operating hours are forwarded together with the following week’s vehicle booking.
• Each contractor has their own overtime agreed rates.
• Recon is based on the number vehicles x number of hours x rate.
• The vehicles are inputted according to the number of vehicles worked (vehicle availability schedule).
• Contractors forward their Overtime recon which needs to correspond with ours.
• If any discrepancies these are taken up with Paul and sorted out.
• Payments are done weekly with only Multi Loads and Synapse being an exception.
• PO will be created and e-mailed once recon’s match.
• PO numbers together with back up documents to be given to Louis for first release.
• Second release – Alan and if need be Con for third release.
• Check that payments are made timeously.

Miscellaneous

• Checking of loads done by contractors that they have not been paid for.
• Checking of triangulation routes and loads.
• Adhoc Loads and rates.
• Following up on SSC Queries.