Vacancy Opportunities at WastePlan

Responsibilities:
Payroll

• Oversee and manage payroll queries and administration
• Advise line managers on BCEA requirements relating to the payment of employees
• Responsible for ensuring “take on” documents are submitted to finance within the prescribed time period
• Responsible for accurate loading of new employees on Pastel

Personnel administration

• Keep record of all inductions
• Address / delegate confirmation of employment enquiries
• Responsible for keeping the organograms updated
• Monitor the absconding procedure
• Management of foreign national employees documentation
• Monitor and maintain leave records

Employee relations

• Advise on code of conduct and company policy guidelines
• Provide HR advice and support to all staff, management and supervisors
• Arranging of disciplinary hearings and the management and facilitation thereof
• Liaising with the employer organisation around attendance of CCMA (conciliation and arbitration) cases as well as overseeing the entire process
• Monitoring of performance management records
• Participates in substantive negotiations / consultations with the shop-stewards and unions

Compliance

• Expert knowledge in Basic Conditions of Employment act, Labour Relations Act, Employment Equity Act, Skills Development Act as well as any other applicable legislation
• Ensure compliance with company policies
• Report on compliance gaps

Recruitment and selection

• To ensure that the recruitment and selection procedures are in line with the company’s policy on recruitment and selection
• Assist with management of interviews, selection process, as well as on-boarding of new employees
• Ensure that the recruitment process supports the company’s EE plan
• Take ownership of all entry level appointments in Gauteng

Training and skills development

• Monitor training needs and skills gaps in conjunction with the training department
• Assist with the development of career pathing and succession plans
• Ensure employees training passports is updated as saved on Secure Office

Performance management

• Oversee performance management within the region
• Verification of appraisals
• Monitoring of performance management records

Requirements

• Bachelor of Commerce (HR) (or equivalent) degree
• Post graduate qualification in relevant field will be an advantage
• Minimum 5 – 8 years’ experience in the HR field
• 2 – 3 years’ experience in management
• Excellent working knowledge of the relevant South African labour legislation as well as experience in working with unions
• Sound knowledge of HR and IR practices and legislatives
• High proficiency in Microsoft Office
• Valid code 8 driver’s license
• Must be willing to travel to all the different sites
• Registration with professional body would be an advantage
• Must be well presented, professional and have excellent communication skills

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Job Summary 

As the regional Operations Manager, you will be responsible for managing all aspects of operations within the Gauteng Region. Achieve the overall objective of creating an effective, efficient and profitable operation as well as ensuring maximum recycling extraction. Ensure SHEQ standards are maintained within the facilities and sites where WastePlan and SmartMatta is operational.  

Responsibilities
Personnel management

• Responsible for the effective management of all Contract Managers (junior and senior) and all other commercial staff reporting to you
• Always ensure that an adequate staff compliment is available, to deliver exceptional customer service (recruiting and selection of qualified employees and adhering to HR procedures and policies)
• Conduct induction and training of new employees and ensure continued development and growth of existing employees
• Responsible to manage and ensure correctness of the payroll and remuneration of all commercial employees
• Ensure all performance appraisals for employees are completed twice per year and that regular performance management is carried out
• Ensure compliance by all employees in terms of policies, procedures and productivity standards
• Ensure all SHEQ, EE Committee, Worker’s Committee meetings, etc are attended by the relevant employees and that action points and requirements are adhered as per LRA and EE Acts
• Ensure effective communication between all relevant departments and management
• Responsible for employment documents for new staff: complete take-on sheets, job descriptions, issue PPE, etc.
• Responsible for ensuring that the correct number of staff on duty is in relation to the production flow required
• Responsible to ensure a safe, secure and clean working environment by educating and directing staff on the use of control points, equipment, resources and compliance with all legislation and policies
• Carry out assessments on Assistant Plant Manager and /or Senior MRF Supervisors
• Effective communication of job expectations
• Monitoring of performance and providing the necessary coaching and counselling as required on a daily / weekly basis to develop personal growth opportunities
• Plan training on products / services, code of conduct, SHEQ standards and procedures, in conjunction with HR and training department
• Ensure compliance with all disciplinary procedures and take appropriate action as required (issue warnings, notifications and attend hearings as needed)
• Set priorities in tasks, set out daily task planning for staff, recommend shifts and revise schedules when applicable
• Resolve staff problems by analysing information, investigating issues, identifying solutions and recommending action plan

SHEQ responsibilities

• Ensure signed 16(2) Legal Appointment is in place
• Ensure signed GMR2(7) Legal Appointment is in pace
• Ensure that all other Legal Appointments are in place e.g. First Aiders, Fire Fighters and Shiftsman (ensure proper training is conducted)
• Have knowledge of the contents of safety files
• Be informed of emergency evacuation plan and conduct planned evacuations twice a year
• Responsible for issuing of permit to work (PTW) and lock-out procedures when required
• Responsible for implementation of excellent housekeeping standards
• Manage appropriate Operator Training
• Ensure that all accidents / incidents, spills and near misses are reported, and that mitigation and prevention measures are implemented
• Ensure that planned job observations are carried out by Supervisors

Production

• Responsible for all staff members optimal productivity by monitoring reports
• Business planning: identify cost reductions / savings and elevate productivity
• Ensure an economically and profitable recycling process is actioned
• Ensure accurate data of incoming and outgoing material tonnage
• Negotiate and arrange for the placement of balers, cages and bins as required
• Implement and supervise the workflow by monitoring the steps, observing control points, equipment and manpower
• Ensure stock is sold timeously with the lowest possible baled stock on the floor before month-end
• Provide manufacturing information by compiling, initiating, sorting and analysing production performance records / data
• Provide additional information on manufacturing performance / production where required and respond to queries
• Ensure that recyclable material adheres to company standards
• Ensure that all plant maintenance checks are carried out and data captured
• Ensure that preventative maintenance is carried out by the responsible person and that the maintenance schedule is kept up to date
• Supervise the repair of breakdowns, arrange purchase orders and locate suitable BEE compliant contractors
• Evaluate and advise on machine and equipment purchases

Liaising with external clients

• Liaise with municipalities to ensure a good working relationship
• Comply with relevant requirements as indicated by the municipality
• Liaise with Landlord of premises and ensure a good working relationship
• Comply to Landlord’s SHEQ standards and licence conditions and attend all scheduled meetings with the landlord
• Maintain a good relationship with any union and worker committees, by following the terms of collective bargaining agreement (if applicable)
• Negotiate and liaise with finance department, senior management and suppliers
• Maintain good relationship with suppliers and contractors
• Negotiate with clients with regards to pricing list for all commodities
• Ensure approval from the Head of Operations before offering prices that exceed the standard pricing list
• Ensure BBBEE compliance with regards to procurement, enterprise and supplier development and any other applicable element of BBBEE

Reporting and administrative responsibilities

Responsible for all daily reports:

• Attendance Register
• Shift Reports
• Production Graphs

Responsible for weekly reports:

• Staff Leave Reports
• IOD Reports
• Operational Feedback Report
• Weekly Operations Meeting Report
• Responsible for monthly reports as required
• Keep updated Excel spreadsheets reflecting all purchases and sales
• Check weighbridge slips to ensure accurate purchase orders are generated
• Consolidate and check all transactions for accuracy
• Keep track of maintenance budget and report to Head of Operations

Purchasing

• Responsible for overseeing that all stock levels of consumables are kept at required levels
• Responsible for managing order books
• Responsible for all materials and equipment ordered and the arrangement of approvals and payments with finance department
• Respond to all account queries

Operational management

• Manage the commercial budget to ensure maximum profits
• Manage administration and ensure compliance to all policies and procedures within the commercial division, including SHEQ and environmental responsibilities
• Implementing new strategies and operational systems to improve efficiencies and profitability
• Active involvement in long term planning, including implementing initiatives to achieve operational excellence
• Ensure accurate and comprehensive reporting on all commercial activities
• Conduct site visits with the sales department before proposals and quotes are sent to the clients
• Oversee site inspections
• Development of individual commercial site plans, forecasts, budgets and staffing solutions
• Delegate responsibilities effectively
• Monitor progress and take appropriate action to adjust planning to accommodate changes in the business or client requirements
• Carry out any other duties which may be required within the overall function of the job

Client relations

• Maintain quality service to all clients according to the SLA
• Implement and ensure compliance to customer service standards
• Analyse and resolve all customer queries and complaints: identify trends, recommend system improvements, etc.
• Provide feedback to the Head of Opertions regarding all client relation issues that needs to be addressed by executive management
• Strategically build and manage all client relationships to ensure customer satisfaction
• Address and resolve client problems immediately, attend to proposals and improve service levels
• Identify system improvements and innovations that may result in a more efficient and effective work process and improve client satisfaction
• Assist in the implementation of systems and controls, to ensure policies, procedures and related laws / acts are complied with

Financial management and reporting

• Conduct regular meetings with the Head of Operations with regards to operational and organizational planning in the commercial department
• Provide accurate reporting of information and statistics for the quarterly board reports
• Ensure all information that is reported on is accurate and submitted before the deadlines (daily, weekly, monthly, quarterly and annually)
• Provide feedback on all operational or financial aspects as requested by executive management
• Assist the Head of Operations with annual budgets and monitor cash flow to ensure maximum profitability of the commercial department
• Ensure all action points on meeting minutes are implemented and / or actioned on time

Requirements

• A relevant diploma or degree in operations / business management
• Minimum 7 years’ working experience in a similar role
• Minimum of 3 years’ middle management experience is required
• Knowledge and experience in related waste management and recycling
• High proficiency in Microsoft Office is essential
• Valid driver’s license and own vehicle
• A willingness to, at times, work on holidays / weekends and evenings if operations require it

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Job Summary

We are looking for an operationally driven and client centric Contract Manager in the Western Cape region. You will be responsible to ensure that all sites and personnel are managed as productively and efficiently as possible (this includes the management of site equipment such as balers, compactors etc.) Ensure maximum recycling extraction to assist with profits and achieving client diversion goals. Act as the contact person between the clients, head office and the Operations department to ensure client satisfaction. Ensure that all administration responsibilities, policies, and procedures are implemented according to the Code of Good Practice.

Responsibilities

Operational management

• Plan equipment and lay-out on site, as per the SLA agreement
• Ensure that all sites have the correct stock, consumables and the company ordering, and handout procedure is followed
• Management of equipment and vehicles on site. Plan maintenance or repairs where required and ensure that vehicles are not abused by staff
• To be well informed regarding the agreed SLA of each client and siteand the requirements thereof
• Oversee and ensure that all sites are clean, productive, and operational and the sorting is meeting the client diversion/recycling targets
• Weekly site inspections, or more where required to be completed. Site inspection document to be completed on your company provided mobile application
• Ensure all assets used by your sites are tagged and allocated to the correct asset registers
• Management of third-party collectors for each site. In the event where a new collector is registered or recommended, the SHEQ vetting process must be followed to ensure legal compliance

Transport

• Planning of cage and bin collections to adhere to site requirements
• Liaise with the internal transport department as well as external service providers regarding the collection of recyclables as well as other materials such as general/hazardous and other waste types
• Report any matters that require senior management intervention to the Senior Contract Manager or the Operations Manager

Client relations

• Liaise with clients to ensure customer satisfaction
• Meet with clients to address previous / new issues, provide feedback on improvements and reporting on aspects of interest
• Provide feedback on monthly visit with the client on your site inspection reports
• Assist with obtaining Net Promotor Scores from clients

Personnel management

• Training of all staff on company SOP`s and site risk assessments
• Work in conjunction with the HR department to employ staff in line with company procedures, and ensuring the staff appointed are in alignment with the SLA agreement for each client
• Ensure that staff adhere to the company rules and regulations. Apply disciplinary action where required according to the Code of Conduct
• Coordinate meetings between staff members and HR when performance related or other HR issues arise
• Address staff grievances as per the grievance policy of the company
• Weekly update of Secure Office payroll with working hours / days, absenteeism and leave, (in preparation for payroll) and ensure that all numbers are accurate and in line with timesheets. Timesheets to be submitted to the HR department after completion of payroll

Administration responsibility

• Daily reports on: Absenteeism (complete the Secure Office attendance register) / concerns / relieve staff / IOD’s / damages / non-collections / complaints
• Weekly reports on: Site visits / staff leave forms / IOD’s / operational feedback
• Monthly reports on: Site profitability sheets
• Month-end payroll duties: Ensure the site data is captured correctly by staff members and deliver the slips to the Data department where needed.
• Submission of leave forms and supporting documents

SHEQ responsibilities

• Ensure that all staff has the correct PPE
• Ensue that staff is trained on the OHS regulations
• Ensure that each site SHEQ files are complete, updated and on site
• Ensure that all staff has been trained on site, according to the risks on the site (equipment, hazardous chemicals etc)

Requirements

• Minimum Grade 12 (tertiary qualification is advantageous)
• 5 years’ working experience
• Experience in the waste management or recycling industry
• Code 8 drivers’ license 
• Computer literate
• Passion for working with people
• Desire to serve customer needs, do what is best for the team and to treat all employees with respect and dignity
• Strong communication ability in English; knowledge of additional languages is advantageous
• Ability to work independently while remaining true to company policies and procedures.
• Sales and negotiation ability
• Operational skill: establishing and managing operations at various client sites
• A willingness to, at times, work on holidays / weekends / evenings if operations require it

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Job Summary

• To develop, institute and maintain an integrated SHEQ management system.

 Responsibilities
 Developing an integrated SHEQ management system

• Effectively engaging with department heads in the region for a coherent and adaptable SHEQ system at all levels
• Assist the National SHEQ Manager in developing and maintaining the company’s integrated SHEQ management system, in line with ISO 14001, ISO 45001 and ISO 9001 accreditations

Instituting and maintaining a SHEQ management system, in line with ISO-compliant integrated management systems (ISO 14001, ISO 45001 and ISO 9001)

• Ensuring all sites are appropriately licensed with the relevant government bodies from national, to provincial and local authorities
• Inspire and track implementation of the company’s SHEQ policy and plan
• Maintain an updated hazard and impact / risk register as part of an integrated HIRA
• Address high-risk areas with management
• Monitoring and tracking of compliance with the SHEQ system, both internally as well as externally concerning our suppliers and contractors
• Identifying non-conformances and actioning appropriate measures to address the issues
• Ensure that all incidents, accidents, near misses and unsafe acts are reported, investigated and preventative actions are implemented
• Monitoring and reporting on SHEQ performance, both internally and externally, with the aim of continual improvement
• Communicate with the applicable authorities where necessary

SHEQ communication and awareness

• Communicating with the Managing Director and all department heads, concerning SHEQ management
• Communication and support to management regarding SHEQ policies, continuous improvement plans and procedures
• Responsible for environmental as well as other SHEQ awareness modules in employee induction sessions

Daily and monthly tasks / checks

• Develop and write SOP’s and work instructions when required
• Undertake HIRA’s when applicable and record to prevent and mitigate risks as identified
• SHEQ committee meetings: make sure that the highest responsible person per area chairs meetings and act as a co-opted member in all SHEQ meetings
• Ensure effective document and data control
• Safety files for commercial sites: make sure that all information and documentation is current and relevant
• Conduct client site inspections within the KwaZulu-Natal region
• Make sure that all IOD’s and first aid cases are reported and recorded (assist in providing HR with the relevant documentation)
• Investigate all incidents and accidents and ensure preventative and mitigation measures are implemented
• Conduct internal audits for sites: ensure matters are closed out and communicate effectively with management on the audit findings
• Ensure that all legal appointments are signed and current
• Plan and assist with emergency evacuation drills and record outcome

Requirements

• 3-year tertiary qualification or degree, diploma, (NADSAM, NEBOSH or similar)
• ISO14001, 45001, 9001 qualifications advantageous
• Auditing and Training qualifications advantageous
• Thorough working knowledge of South African HSE Legislation
• Previous experience with environmental permits and licensing advantageous
• Minimum 3 years working experience in a similar role
• High proficiency in Microsoft Office is essential
• Valid code 8 driver’s license and own reliable transport (Regular travel within the Durban area is required)
• Must be well presented and professional

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Job Summary 

• As the Human Resources Manager you will be responsible for the full HR function within the KZN region. To provide HR support, advice and guidance on HR related matters to management and staff within the region.

Responsibilities
Payroll

• Oversee and manage payroll queries and administration
• Advise line managers on BCEA requirements relating to the payment of employees
• Responsible for ensuring “take on” documents are submitted to finance within the prescribed time period
• Responsible for accurate loading of new employees on Pastel

  Personnel administration

• Keep record of all inductions
• Address / delegate confirmation of employment enquiries
• Responsible for keeping the organograms updated
• Monitor the absconding procedure
• Management of foreign national employees documentation
• Monitor and maintain leave record

Employee relations

• Advise on code of conduct and company policy guidelines
• Provide HR advice and support to all staff, management and supervisors
• Arranging of disciplinary hearings and the management and facilitation thereof
• Liaising with the employer organisation around attendance of CCMA (conciliation and arbitration) cases as well as overseeing the entire process
• Monitoring of performance management records
• Participates in substantive negotiations / consultations with the shop-stewards and unions

  Compliance

• Expert knowledge in Basic Conditions of Employment act, Labour Relations Act, Employment Equity Act, Skills Development Act as well as any other applicable legislation
• Ensure compliance with company policies
• Report on compliance gaps

Recruitment and selection

• To ensure that the recruitment and selection procedures are in line with the company’s policy on recruitment and selection
• Assist with management of interviews, selection process, as well as on-boarding of new employees
• Ensure that the recruitment process supports the company’s EE plan
• Take ownership of all entry level appointments in KZ

Training and skills development

• Monitor training needs and skills gaps in conjunction with the training department
• Assist with the development of career pathing and succession plans
• Ensure employees training passports is updated as saved on Secure Office 

Performance management

• Oversee performance management within the region
• Verification of appraisals
• Monitoring of performance management records

Requirements

• Bachelor of Commerce (HR) (or equivalent) degree
• Post graduate qualification in relevant field will be an advantage
• Minimum 5 – 8 years’ experience in the HR field
• 2 – 3 years’ experience in management
• Excellent working knowledge of the relevant South African labour legislation as well as experience in working with unions
• Sound knowledge of HR and IR practices and legislatives
• High proficiency in Microsoft Office
• Valid code 8 driver’s license
• Must be willing to travel to all the different sites
• Registration with professional body would be an advantage
• Must be well presented, professional and have excellent communication skill

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Job Summary

• Daily inspections of fleet and attending to minor repairs and preventative maintenance including greasing of vehicles, undercarriage inspections, structural and hydraulic maintenance, electrical inspection and general uphold of presentation of the fleet.

Responsibilities
Mechanical work on vehicles (trucks and trailers) 

• Check vehicle oil and water and ensure there are no leaks
• Check breaks, wiper etc.
• Do all round spot check on vehicles
• Check wheel bearings
• Check tyre conditions
• Attend to minor repairs after hours
• Keeping the vehicle safe and roadworthy
• Routine fleet inspection
• Roadworthy repairs and recordkeeping

Electrical work

• Make sure all electrical components are in good working condition on all vehicles
• Check all the trailer plugs for damage and make sure all the lights are working correct
• Make sure the wiring on the trucks and trailers is in order
• Do all round spot checks on trailers
• Check trailer tyre conditions

Welding responsibilities

• Conduct repairs on all the vehicle cages
• Conduct repairs on all the trailers
• Repair all tow bars on trucks

Problem solving 

• Resolve wiring problems on trucks and trailers
• Attend to problems on trucks and trailers to ensure that they are roadworthy and safe to go out on the road
• Report all problems that could not be solved on site to Senior Transport Controller

Admin skills 

• Keep record of all work done on vehicles to ensure nobody damages the equipment on purpose
• Keep record on spares, etc. used for stock control purposes
• Report possible malicious damages to Senior Transport Controller in writing
• Listing required materials for maintenance
• Order new stock as needed
• Hand in weekly stock sheet
• Adhere to all reasonable instructions given by Transport Controllers

Tool, spares and equipment 

• Check equipment daily and clean all equipment and tools before end of shift
• Make sure all tools and equipment is in working condition
• Make sure all tools and equipment is locked away safely before leaving the premises
• Report any damaged tools or equipment
• Perform daily equipment checks

Requirements 

• Possession of a Code 14 valid drivers’ license
• Grade 12
• 3 years’ experience in a related field
• Mechanical certificate will be an advantage
• Electrical certificate will be an advantage