Open Vacancies at RCL Foods

Job Description    
RCL FOODS is seeking a Billing Clerk  to join our RCL FOODS Division.  The role will be based in Pretoria West and report to the Shift Warehouse Controller. RCL FOODS is looking for an individual with a take-charge attitude, has decision making abilities, has strong compliance and work ethic.

To receive the loading documents from the Checker and capture the billing information on SAP to create an invoice for the Customer and a trip sheet for the Driver.

Minimum Requirements    
Minimum qualification and experience requirements

• Matric
• Relevant SAP experience

Knowledge

• Billing principles and processes
• Warehouse based business processes and practices
• Warehouse methodologies and proinciples

Skills

• System skills (SAP)
• Literacy
• Numeracy
• Organisational Awareness

Duties & Responsibilities 

Billing

• Compile the documents and records from different sources such as sales receipts, purchase orders, shipping invoices, credit slips, and tax statements.
• Calculate the invoice total and any discounts or special rates that apply
• C systems
• Ensure the amounts captured into the system correlate with the receipts
• Send the bills to customers electronically via e-mail.
• Resolve billing-related issues for customers
• Maintain copies of invoices for recordkeeping purposes
• Contact clients and customers to make sure their information is current and accurate
• Issue credit memos
• Correct discrepancies and inaccurate bills
• Complete ad hoc invoicing and reconciliations
• Ensure customer invoices and related delivery documentation is available prior to vehicle depature
• Administer and implement all paperwork, delivery notes, invoices as per defined procedures and Group standards
• Maintain timely input to SAP and ensure accurate transaction records
• Check invoices ensuring compliance with VAT legislation

Information and Data Managment

• Accurately and regularly capture data into the information system to enable access to reliable data and reporting for trend analysis and decision making

Ad hoc Administration

• File and safeguard records and invoices within area of responsibility
• Compile ad hoc spread sheets
• Track and report returned merchandise
• Safety and Security
• Comply with applicable company policies including those pertaining, but not limited to health, safety, environment, risk and quality and HACCP/ISO
• Conduct housekeeping within working area in accordance with standard operating procedures.

Effective Teamwork and Self-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution
• Manage colleagues’ expectations and communicate appropriately
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives

KPI's

• Compliance with documentation and safeguarding policies and practices
• Accuracy of billing documentation and related data
• Timeliness of billing
• Customer satisfaction
• State (order) of filing and documentation

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Job Description    
"We Grow What Matters" is not just a slogan; it's a commitment to making a meaningful impact on the world through our people.

At RCL Foods, we live by a purpose that goes beyond nourishing bodies – "We Grow What Matters." As a leading force in the food manufacturing industry, we understand that growth extends far beyond our products; it's about cultivating an environment where diversity thrives. We are on the lookout for a passionate Van sheet Clerk. The role will be based at Piet Retief Depot and report to the Depot Controller. 

Minimum Requirements    
QUALIFICATIONS AND EXPERIENCE

• Matric with Mathematics and Accounting
• Minimum of  2-3  years  relevant  Working experience in General financial administration.
• Ability to communicate with English
• Computer Literacy ( Syspro & Excel)

KNOWLEDGE AND SKILLS REQUIREMENTS

• Good written and verbal communication
• Accuracy essential
• Attention to detail
• Strong routine administrative skills
• Problem solving skills

Duties & Responsibilities    
KEY JOB RESPONSIBILITIES

• Process driver van sheets and internal documents accurately and to the satisfaction of the Financial Manager (Stock in van, Credit notes, Credit returns, manual invoices, etc.)
• All processing for the previous day to be completed by 10h00 the next morning
• Maintaining good relations with drivers and assisting with drivers route orders
• Assist with the processing of sales order if and when needed
• Immediately report any pricing differences to the relevant responsible person and the Van Sheet Supervisor
• Scan all Claims on QDocs and save the information to the appropriate QDocs inbox
• Ensure that the payment has been processed and appears on the front page before printing the driver van sheets

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Job Description    

• RCL Foods is recruiting for a driven, highly energized and Operational focused HOD - Maintenance within the baking business unit.
• The suitable candidate will be responsible to manage all operational maintenance requirements related to the production of baked goods both effectively and efficiently.  To administer and manage within budget the plant equipment (efficiency and availability) so that all baked goods are delivered on time and in full, at the right quality.
• This role will be based in Pietermaritzburg and reporting to the Operations Executive.

This role is a Permanent role.

Minimum Requirements    
Qualifications

• Grade 12
• NQF level 5/6, Diploma or Degree in Operations Management
• Qualified, trade tested Artisan

Experience

• 10+ years manufacturing management experience, preferably with FMCG and perishable food background

Competencies

• Operational Decision Making
• Planning & Organising
• Information Monitoring
• Inspiring Leadership
• Building a Successful Team
• Managing Conflict
• Quality and Results Driven

Skills/Knowledge

• Practical knowledge of ERP system, JDE advantageous
• Full understanding of OHS systems
• Good computer literacy, especially Excel

Duties & Responsibilities

Maintenance

•  Make recommendations on new machinery and equipment for capital expenditure.
•  Establish minimum critical spare stock levels to ensure it is maintained and well managed within departments. Spare parts for different machineries to be utilized within budget.
•  Manage Sunshine engineering team and maintenance projects and ensure on time delivery of projects.
•  Ensure preventative and scheduled maintenance schedules are in place and actioned.
•  Monthly review of job cards.
•  Ensure plant uptime targets are set and met.
•  Measure and report on machine utilisation and costs.
•  Establish a capex replacement/plant upgrade policy metrics.
•  Prepare annual budget prior to start of new financial year.
•  Ensure daily floor walks are conducted and preventative maintenance is identified and incorporated into the planned maintenance schedule.
•  Work with HOD Production to identify improvements to be made on machinery to improve production efficiencies

Utilities Monitoring

•  Monitor the consumption patterns, activities and or costs 
•  Continuously come up with initiatives to address all the inefficiencies within the utility spectrum.

Labour

•  Ensure appropriate staff level and training programmes to meet business requirements.
•  Ensure that labour cost is effectively and efficiently managed, aligned to budget.
•  Review planned labour hours against actual labour hours.
•  Review outsourced labour hours monthly.
•  Make recommendations to achieve savings in labour costs.
•  Ensure that staff are certified and approved on TracTech monthly.
•  Ensure monthly payroll is approved.

Quality, Health and Food Safety

•  Ensure and maintain audit compliance with Occupational Health and Safety and Safety Audit.
•  Ensure that the plant is audit ready every day.
•  Ensure all machinery equipment IOD ‘s are investigated within 48 hours of the incident and corrective actions taken and implemented within timelines appropriate to the severity.
•  Work with H&S managers to ensure OSH requirements are implemented timeously.

Legal Compliance

•  Ensure that all legislative and industry standards are achieved, and timeous action is taken where required to ensure that there are no areas of non-compliance within maintenance. 
•  Ensure all electrical equipment and installations are maintained or installed in accordance with statutory requirements and business needs.
•  Implement maintenance occupational health and safety compliance with all relevant legal requirements.
•  Ensure all building and equipment utilization is in accordance with risk, security, safety, health, HACCP and ISO22000, 45000 and 18000 standards.
•  Monitor and verify contractor compliance with the OSHACT and authorize access for complying contractors to site.
•  Ensure that all the statutories are maintained as per the relevant OHSA regulation. Pressure vessels, lifting equipment, machine guarding and that a safe working environment is maintained at all the time.
•  Find opportunities to implement better working practices regarding ISO, environmental, health and safety.

Leadership

•  Conduct weekly meetings with teams. 
•  Promote harmonious relationships with staff.
•  Identify training and development needs. 
•  Provide on the job training. 
•  Conduct succession planning programme.
•  Ensure the maintenance staff reflects the company image.
•  Ensure team is motivated.
•  Performance manage subordinates.
•  Ensure effective and efficient communication with line managers.
•  Ensure effective commination with team members.  
•  Ensure effective communication with suppliers. 
•  Effectively cooperate with all departments in particular HOD Production.
•  Correspond with other departments to correct errors. 
•  Drive the culture and vision of the Company.
•  Reward and recognise star performers.

Reporting/Budgets

•  Ensure effective and accurate reporting on JDE/ERP
•  Review and report on monthly expenses relative to budget.
•  Review and contribute to monthly GM reports.
•  Compile monthly reports.
•  Complete budgets and forecasts for GM approval.  Track same monthly expenditure.
•  Work with HOD Commercial to identify improvements so that maintenance reporting can be derived from JDE

Special Projects

•  Partake in departmental ad hoc special assignments or tasks.
•  Obtain relevant desired results for any ad hoc projects having prioritised it with other regular activities.
•  Initiate personal growth and development.
•  Ensure that you actively participate to successfully comply with the plan of action identified in your performance appraisal and any training initiatives you attend.
•  Compliance with all company policies and procedures
•  Act in the best interests of the company and the department.
•  Be available to assist with additional tasks or work overflow.