Jobs at Biovac

About the job Commercial Coordinator

BIOVAC is one of the leading sterile vaccine manufacturers rooted in Africa, with our core purpose being to "protect life". We are looking to hire a dynamic, passionate, confident, proactive and meticulous Commercial Coordinator to join a goal-oriented team.

QUALIFICATIONS NEEDED:

• Relevant Diploma in Supply Chain/Logistics.
• Knowledge of Excel & SAP.
• Recognition is given to prior Learning and practical experience.

NECESSARY EXPERIENCE & INDUSTRY KNOWLEDGE:

• At least 3 years experience in Commercial planning/Procurement/Coordinator environment or related.
• Exposure to an ERP or MES system, computer-based planning tools.
• Quality & regulatory compliance knowledge, i.e. SAHPRA and WHO would be an advantage.
• Experience in having dealt with international suppliers.
• Working knowledge of Pharmaceutical Manufacturing related legislation.
• Experience in general business management within a commercial environment.

KEY DUTIES & RESPONSIBILITIES OF THE ROLE:

• Coordinating all the Logistics of incoming vaccines and the related activities.
• Interacting with forwarding/clearing agents and customs officials with regards to the clearance of imported Vaccines.
• Tracking of shipments to ensure pre-clearance and on-time delivery.
• Obtain supplier shipping and quality documents for incoming shipments and distribute to the relevant stakeholders.
• Compile and distribute the incoming / in-transit shipment report and distribute to relevant warehouses.
• Ensure all supplier quality and shipping documents for incoming vaccines are saved on Share Point.
• Ensure supplier product documents for all vaccines delivered are sent to Finance for payment processing.
• Preparing and forwarding of the necessary documents to Finance to ensure Suppliers payment is secured.
• Scrutinize supplier invoices to ensure accuracy and adherence to Biovacs requirement.
• Match all relevant incoming stock invoices with the internal purchase receipt documentation.
• Follow up with Suppliers on outstanding documentation and rectification of inaccurate documentation.
• Capture all the incoming goods details on the inbound logistics folder.
• Forward matched-stock invoices and the Biovac /Kahma purchase receipt documentation to Finance for processing.
• Compile and distribute to Finance the Weekly Awaiting invoice report i.e. Goods received by Biovac/ Kahma but not invoiced by Supplier.
• Ensure internal customers and suppliers are dealt with in a prompt and courteous manner.
• Establish and maintain an effective communication system with internal customers.
• Compile inbound shipment report and distribute monthly.
• Ad hoc duties as required per operation.
• Report writing for Commercial department and keeping records.

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About the job Engineering Technician

BIOVAC is one of the leading sterile vaccine manufacturers rooted in Africa, with our core purpose being to "protect life. We are looking to hire a dynamic, passionate, confident, proactive, and meticulous Engineering Technician to join a goal-oriented team.

QUALIFICATIONS NEEDED:

• Degree or Diploma in Mechanical Engineering or equivalent.

NECESSARY EXPERIENCE & INDUSTRY KNOWLEDGE:

• 4 to 5 years of relevant experience within a vaccine/biotech industry or equivalent.
• Specific machinery understanding and operational manufacturing experience within a similar environment.
• Sound technical ability and hands-on approach to maintenance activities.
• Experience in quality and regulatory compliance within a cGMP facility.

KEY DUTIES & RESPONSIBILITIES OF THE ROLE:

• Complete all daily routine checks on all equipment e.g. Temperature, pressure, and any other potential compliance issues.
• Responsible for the upkeep of all maintenance and calibration schedules.
• To ensure that all planned maintenance is completed by the agreed dates and manage the timelines with Section Head, where required.
• Complete critical spares list. Liaise with procurement when necessary.
• To assist with setting up, planning, and maintaining maintenance programs for a building or department and site-wide.
• To ensure breakdown maintenance of all mechanical plant rooms, HVAC, and utilities are completed.
• Building and other structures are maintained in a good state of repair inside and outside.
• Warehouse, Stores, and utilities personnel on shift basis from utilities building fully functional.
• Utilities are maintained and serviced, such as.
• Data development, trending & reporting:
  • Compressed air
  • Boiler
  • Chillers
  • Generators
  • And all services to the main buildings
• Responsible for monitoring of all systems that operate 24/7 and will be primarily responsible and will respond to a breakdown.
• Ensure quality and general performance by all service providers who have been sourced according to the need.
• Escorting service providers on-site to conduct their maintenance/ work as and when required.
• Ensure service providers adhere to cGMP and Bio-safety.
• Responsible for ensuring that the equipment is functional/working according to specification before signing off with the service provider.
• All documentation is completed correctly and according to cGMP requirements.
• Ensuring that the vendor certification is complete when required.
• Ensure that the service provider complies with our legislative and cGMP requirements.
• Obtaining Relevant certificates from providers where necessary.
• All documentation is correct and filled in correctly per cGMP requirements and good document practice.
• Schedules completed as and when required, on time as agreed.
• Draft and update relevant departmental SOPs (Standard Operating Procedures) timeously.
• Assess for any risks to the business and provide solutions, action, and close out.
• Small project coordination, supervision, and maintenance if necessary.
• Improvement in process/systems/equipment to save energy.
• Assist in the development of departmental procedures/systems to improve compliance.
• Support and align with Project Manager with respect to project delivery.