Job Vacancies at Stellenbosch University

Duties/Pligte

• Providing administrative support to the principal investigator and project manager of a multi-site clinical trial, as well as planning and scheduling of the project manager's electronic diary;
• Handling transport and accommodation reservations;
• Handling correspondence and general telephonic and electronic enquires;
• Organising internal and external meetings, compiling agendas, taking minutes during internal meetings and the processing thereof;
• Compiling and editing correspondence, reports and other forms of communication;
• Maintaining an effective filing system (electronic and hard copy) and keeping all filing up to date;
• Performing routine administrative tasks;
• Leave administration and providing administrative support to clinical trial personnel;
• Providing research data capturing support;
• Providing administrative support with regard to finance administration and reporting;
• Updating and reconciliation of specific funds, as well as procurement and donations;
• Ordering stationery and office equipment and certification and in-transit registration of assets, as well as handling all payment requests;
• Asset management.

Job Requirements/Pos Vereistes

• Grade 12;
• A relevant post school secretarial or office administration qualification or at least 2 years' relevant experience in support of the above-mentioned functions;
• Basic arithmetic skills;
• Computer literate in MS Office (Word, Excel, PowerPoint and Outlook) and web applications;
• Strong interpersonal and communication skills;
• Customer centred approach and the ability to take initiative and work independently;
• Effective planning, organizing and prioritising;
• The ability to function accurately and effectively under pressure;
• Attention to detail.

Recommendation/Aanbeveling

• Relevant experience in a higher education environment;
• Experience in the management of financial transactions and administration.

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Duties/Pligte

• The Clinical Trial Coordinator will primarily be responsible for the operational oversight and execution of a multi-site prehospital clinical trial at one of two Coordinating Study Units (CSU) within the Western Cape. S/he will support the Clinical Trial Project Manager and Trial Coordinator in ensuring effective execution of this project.

Responsibilities Will Include

• Maintaining the trial site materials and documentation;
• Executing the clinical trial at a specific CSU in accordance with the trial protocol, as well as the relevant regulatory requirements, funder contract and approved operating procedures;
• Coordinating data collection and capturing at a specific CSU;
• Enrolling study participants and managing the informed consent process;
• Supporting the Project Manager in the preparation of internal and external reports;
• Supporting the Project Manager in the management and coordination of CSU personnel;
• Monitoring protocol compliance and adherence to ethical policies at a specific CSU;
• Establishing and maintaining good working relationships between trial personnel and emergency care personnel.

Job Requirements/Pos Vereistes

• Current or renewable Good Clinical Practice certification;
• Demonstrable experience in clinical trial coordination;
• A valid driver's licence;
• The ability to work independently;
• Strong communication and interpersonal skills;
• Advanced computer literacy;
• Attention to detail;
• Willingness and availability to travel.

Recommendation/Aanbeveling

• A relevant health sciences degree;
• Demonstrable experience working in the Clinical Sciences, particularly in emergency care;
• Working knowledge of REDCap.