Administrative Officer at Stellenbosch University

Duties/Pligte

• Providing administrative support to the principal investigator and project manager of a multi-site clinical trial, as well as planning and scheduling of the project manager's electronic diary;
• Handling transport and accommodation reservations;
• Handling correspondence and general telephonic and electronic enquires;
• Organising internal and external meetings, compiling agendas, taking minutes during internal meetings and the processing thereof;
• Compiling and editing correspondence, reports and other forms of communication;
• Maintaining an effective filing system (electronic and hard copy) and keeping all filing up to date;
• Performing routine administrative tasks;
• Leave administration and providing administrative support to clinical trial personnel;
• Providing research data capturing support;
• Providing administrative support with regard to finance administration and reporting;
• Updating and reconciliation of specific funds, as well as procurement and donations;
• Ordering stationery and office equipment and certification and in-transit registration of assets, as well as handling all payment requests;
• Asset management.

Job Requirements/Pos Vereistes

• Grade 12;
• A relevant post school secretarial or office administration qualification or at least 2 years' relevant experience in support of the above-mentioned functions;
• Basic arithmetic skills;
• Computer literate in MS Office (Word, Excel, PowerPoint and Outlook) and web applications;
• Strong interpersonal and communication skills;
• Customer centred approach and the ability to take initiative and work independently;
• Effective planning, organizing and prioritising;
• The ability to function accurately and effectively under pressure;
• Attention to detail.

Recommendation/Aanbeveling

• Relevant experience in a higher education environment;
• Experience in the management of financial transactions and administration.