Fresh Jobs at Stellenbosch University

Financial Administrative Officer

• The Postdoctoral Research Support Office within the Division for Research Development supports Postdoctoral Research Fellows from across the world who come to conduct research and training at Stellenbosch University. The office supports postdoc through appointment, registration, administration of monthly stipends, travel and training grants, capacity building, publicity and stakeholder engagement.
• To this effect, the Financial Administrative Officer will provide administrative support for Postdoctoral Research Fellow bursaries and scholarships awarded by the National Research Foundation (NRF) and other funders; and will cater to a large and growing group of postdocs from across ten faculties. In addition, the incumbent will administer all postdoc bursaries and take part in the evaluation of grant applications and management of payments for postdoc conference and workshop participation.

Duties/Pligte

• Overall financial administration and management:
• Coordinating and administrating all the financial aspects of the Postdoc Office.
• Processing and managing all the financial reports for donors and funders, and general annual reporting.
• Maintaining databases and records, coordinating the creation and maintenance of accurate records on databases and the electronic filing system.
• Advertising postdoc positions: reviewing adverts, advising on wording and content, and posting on the website.
• Maintaining an information database for reporting purposes.

Postdoc Payments:

• Coordinating the receipt, acknowledgment, and tracking of postdoc payments.
• Reviewing postdoc payments for compliance and eligibility.
• Approving and processing postdoc bursary payments on behalf of the Postdoc Office.
• Handling correspondence and queries regarding postdoc payments.
• Liaising with the Finance Department, student finance, postdocs, hosts, and other internal role players such as the International Office and the Contracts Office.
• Facilitating interdepartmental fund transfers.
• Job Requirements/Pos Vereistes

Relevant tertiary degree, with at least two years experience in:

• NRF and bursary administrative processes.
• Working with enterprise systems in a higher education or grant/funding environment.
• General administration in the higher education landscape.

 Knowledge of the following:

• The higher education landscape.
• Postgraduate bursary payment processes.
• Intellimali.
• Cost centre management.

Technical competencies in:

• NRF online bursary platform.
• University enterprise systems such as TeraTerm or similar.
• Microsoft Office suite.
• Data handling and analysis.
• Drawing reports for funders.
• Social media platforms.
• Strong written and verbal communication skills.
• Forecasting, strategy, and planning.

Behavioral competencies:

• Interpersonal skills.
• The ability to work under pressure.
• Time management skills.
• Emotional intelligence.

Teamwork skills.

• Diversity and open-mindedness.
• Recommendation/Aanbeveling
• An understanding of university finance systems and processes;
• At least one years experience in the administration of postgraduate funding programmes

go to method of application »

Administrative Officer: ACS

Ref. SUI/311/1022

• Stellenbosch University International (SU International) facilitates internationalisation through a comprehensive process. This process involves both faculties and support environments with the aim of achieving purposeful multilateral alliances and bilateral partnerships. These partnerships focus on Africa and other strategically identified partners. They contribute to innovative and transformative scholarship, international collaboration, and new knowledge economies locally, regionally, and globally. SU International engages with the international and domestic student communities through global education interventions for a transformative student experience, all supported by a dedicated services platform.
• The Africa Centre for Scholarship (ACS) plays a strategic role in achieving the institutional goal of developing scholarship on the African continent. It promotes scholarship across Africa and develops and enhances emerging scholars from SU and the rest of the continent. Activities include ACS Joint Schools in Africa and the annual African Doctoral Academy (ADA) winter and summer schools and short spring and autumn schools.
• Universiteit Stellenbosch Internasionaal (US Internasionaal) fasiliteer internasionalisering deur 'n omvattende proses. Hierdie proses betrek sowel fakulteite as steunomgewings by die skep van doelgerigte multilaterale alliansies en bilaterale vennootskappe. Samewerking met vennote van Afrika en ander strategies geïdentifiseerde streke dra by tot innoverende en transformerende akademieskap, internasionale netwerke en nuwe kennisekonomieë in plaaslike, streeks- en wêreldverband. US Internasionaal voorsien globale onderwysintervensies om internasionale én plaaslike studentegemeenskappe 'n transformerende ervaring te bied, met 'n toegewyde diensteplatform om hulle deurgaans te ondersteun.

Duties/Pligte

Providing administrative, secretarial, and personal assistant support to the director, including:

• Assisting with, as well as planning and scheduling, the director's electronic diary;
• Providing assistance with managing the director¿s email, as well as filing emails to folders in Outlook and SharePoint;
• Managing all telephonic enquiries on the director's behalf;
• Maintaining an effective electronic filing system;
• Collecting and preparing information for management meetings;
• Receiving visitors to the ACS.
• Providing administrative and financial support to the ACS in general:
• Compiling monthly financial reports for ACS meetings;
• Compiling travel budgets and coordinating the submission thereof;
• Coordinating general routine document and report submissions ;
• Updating and maintaining the ACS's annual calendar;
• Assisting with arrangements for visits and travel by the director and ACS staff members;
• Arranging internal and external meetings;
• Handling reports, minutes and correspondence arising from meetings, as well as coordinating follow-up actions;

Providing administrative support for ACS programmes as and when required (e.g., additional support for events, travel arrangements, etc.);

• Coordinating the reporting requirements and deadlines for ACS colleagues.

Communications and presentations:

• Liaising internally and externally (nationally and internationally);
• Assisting with PowerPoint presentations (e.g., formatting and creating), reports and documents;
• Establishing and maintaining accurate electronic databases as well as distribution and contact lists;
• Coordinating, collating, and submitting information and updates for the ACS's general website.

Job Requirements

• A relevant NQF6 secretarial/administrative tertiary qualification;
• At least five years' relevant experience at a higher education institution;
• At least five years' administrative/personal assistant experience;
• Knowledge of international travel and its requirements;
• Impeccable integrity and discretion to work with confidential information;
• Excellent written and verbal communication skills in English (for all external communication with high-level and international colleagues);
• Excellent interpersonal relationships with students, colleagues, and other stakeholders;
• Excellent intercultural skills to work across national and international contexts and communities;
• The ability to work effectively and professionally under pressure in a calm manner;
• The ability to work in a team;
• Proven organisational, planning, prioritising, and administrative skills;
• Proven ability to draft agendas and compile minutes of meetings;
• High level of proficiency in MS Office - Word, Excel, PowerPoint, Outlook, MS Teams;
• The ability to organise, coordinate, and participate in online meetings (on MS Teams, Zoom);
• The ability to conduct effective online research on various topics;
• Numerical skills and the ability to work with financial information;
• The ability to exercise appropriate judgement and solve problems;
• Proven ability to work with high attention to detail and maintain confidentiality;
• The ability to use own initiative and be self-motivated.

Recommendation/Aanbeveling

• A relevant NQF 7 secretarial/administrative tertiary qualification;
• Knowledge of Stellenbosch University;
• Knowledge of foreign languages, particularly French and Portuguese;
• Knowledge of other official South African languages;
• Mature and energetic with experience of working as a personal assistant/administrator in diverse and multicultural environments;
• Proven experience in database management;
• Experience with accessing, capturing, and compiling financial information.

go to method of application »

Stellenbosch University

Maties Gymnasium

Fitness Instructor

Ref: MG/310/1022

• Reporting to the Fitness Manager, the incumbent will work as an individual in a team environment to drive the success of the gymnasium and overall organisation. The incumbent will be expected to maintain a well-groomed, professional and business-like appearance at all times. 

Duties/Pligte

• Assisting members in completing various health and fitness assessments;
• Completing new members inductions;
• Prescribing effective exercise programmes and advice to members, depending on the individual needs of the member;
• Correcting exercise techniques where and when appropriate and providing alternative exercises to members based on their needs;
• Being solution-driven and assisting members in solving any queries that may arise from time-to-time;
• Establishing, maintaining and growing sound, positive relationships with fellow staff and organisational departments, suppliers, vendors, tenants and gym members;
• Ensuring that all weights and equipment are neatly and correctly stored and accessible at all times;
• Ensuring that members adhere to the various access control processes;
• Willingness and the ability to teach various floor and studio-based exercises set to music;
• Ensuring ethical, honest and responsible conduct at all times;
• Ensuring adherence to Occupational Health and Safety regulations, gym rules and organisational policies and procedures at all times;
• Performing all necessary administrative functions for the position, as and when required.

Job Requirements/Pos Vereistes

• Relevant qualification in Health and Fitness (at least diploma level, or have completed the/a second year of a degree programme);
• Experience in the sport/health/fitness industry, including experience with gym equipment, exercise benefits, physical and health assessments and the interpretation thereof;
• Excellent member service and interpersonal skills;
• Initiative;
• Effective conflict management skills and techniques;
• Good verbal and written communication skills;
• Good attention to detail. 
• Recommendation/Aanbeveling