Current Vacancies at Bidvest International Logistics

Job Purpose    

• It is the responsibility of the Facility Manager to ensure that the Facility is operating at its optimal level, meeting all client requirements and ensuring all business objectives and goals are accomplished in desired time frames.

Qualifications & Experience    

• Matric.
• Relevant Warehouse or Supply Chain Logistics Diploma or Degree.
• Minimum of 5 Years Warehousing or Supply Chain Logistics Experience.
• Previous work experience on Cargowise One Warehouse Management System.

Key Responsibilities    
BUSINESS RELATIONS

• Employee is expected to maintain professional relations with all external and internal stake holders of BIL.
• Employee must ensure that they do not partake in any action which could be deemed negative and or unprofessional as a reflection on the business, which could affect our good standing and or reputation with stake holders.

HOUSEKEEPING RESPONSIBILITIES

• Employees have a responsibility to subscribe to a standard of Housekeeping, which is aligned to the 5 S Methodology, and to guide his/her staff to maintain same standards throughout the operation.
• Employee is required to ensure that sustainable 5S Practices are employed throughout the facility.

PEOPLE MANAGEMENT

• Employee to ensure that all areas of the warehousing operation is sustainably re-sourced in terms of staffing requirements.
• Employee to initiate first line disciplinary action where relevant, with the support of the local HR Officer.
• Employee to ensure Annual Performance Appraisals and IDP’s are completed in line with Company Policy, for all permanent employees, within his/her warehousing facility.
• Employee to ensure that casual labour is planned in accordance with operational requirements, ensuring high levels of productivity is maintained.

CLIENT INTERACTION

• Ensure that all client complaints are escalated to the General Manager, immediately upon receipt thereof.
• Ensure that all Client Complaints received are logged on Smart sure within 24 Hours of Receipt.
• Address Root Cause Analysis and Implement Corrective Action so as to resolve the complaint.
• Employee must attend SLA Meetings where so required so as to demonstrate compliance to SLA Measurements.
• Employee to ensure he/she understand each client SLA, communicate such SLA's to relevant Staff Members, and ensure that compliance to such SLA's are managed, and reported through to client and GM on a Monthly Basis.

STOCK MANAGEMENT / WAREHOUSE MANAGEMENT SYSTEMS

• Ensure that Clients are on-boarded onto Cargo wise 1 Warehouse Management System and ensure that all warehousing activities are transacted into Cargowise 1.
• Ensure that a scanning solution is maintained throughout the warehouse integrated with Cargowise 1.
• Ensure automated Stock on Hand Reports are set up for clients and that FIFO Principals are applied within the Cargowise 1 System.
• Ensure that each client account, within the warehouse under your management is subject to a monthly physical stock take, comparing physical stock on floor, to Cargowise 1 Stock on Hand, to Client System Stock on Hand.

OPERATIONS

• Ensure that staff are trained in and have sound knowledge of all client Operational and SLA requirements and the BIL Quality Work Instructions.
• Ensure effective and efficient process flows' throughout the Warehouse to ensure practical work flows to ensure high standards of productivity.
• Ensure that the Warehouse Layout is reviewed quarterly and managed to be in line with the requirement of producing high productivity standards.
• Ensure that any and all Contract Labour acquired is only done subject to the required approval process having been followed.
• Ensure that all Material Handling Equipment is maintained in line with good housekeeping standards and in line with preventative maintenance plans.
• Ensure that you offer support to the relevant SHERQ Coordinator in order for him/her to meet the objectives of their position.
• Ensure that all requirements as per your 16.2 Appointment is met with 100% accuracy and consistency.
• Ensure full cooperation with the claims department.
• Review Monthly Billing Schedules for accuracy and submit to Senior Admin Controller in line with monthly deadlines.
• Employee is responsible to ensure that the BOND Store is Managed in Accordance with SARS and Custom Regulations, along with the Bond Register.
• Employee must report any issues in relevance to compliance to the Bond Store regulations to GM immediately upon identification thereof.

Skills & Competencies    

• Sound Level of Computer Proficiency.
• Must possess sound Leadership Qualities and a high-level of Customer Service Skills.
• Excellent Communication and Organizational Skills.
• Sound knowledge of Warehousing Operations and Warehouse Management Systems.
• Sound knowledge in the handling, storage and transportation of Dangerous Goods.          

Closing Date    
2023/08/10

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Job Purpose    

• To assume full responsibility for all aspects of commercial operations of the business units under the incumbents control to ensure that they are run profitably, safely and in accordance with the organisations Standards and Procedures as approved by the BIL Board of Directors and within the boundaries of the relevant legislations and by laws.

Qualifications & Experience    

• Matric
• BCom Logistics or National Diploma in Materials Handling, Logistics or Industrial Engineering.
• Minimum of 10 years experience in a broad spectrum of management, preferably in a Logistics or Supply Chain Environment.
• Well grounded in all aspects of planning, leading, organising and controlling. 
• Thorough knowledge and application of operational methods, Finance, reporting, legislation, Industrial Relations, Health and Safety administration, ISO administration, commercial negotiations, SLA management, Contract management and customer service.
• Sound inventory management.

Key Responsibilities    
PLANNING AND ORGANISING

• Responsible for the short, medium and long term planning for the business units under the incumbents control including operations, finance, administration, marketing, SHERQ, IT requirements and profitability.
• Establish reliable forecasts for the BU’s monthly and over 1, 3 and 5 years.
• Monitor these forecasts / budgets weekly and monthly and advise the Operations Director on market and customer changes and opportunities.
• Take initiative and corrective action to ensure forecasts / budgets are achieved and surpassed.
• “Trouble Shoot” existing or expected situations and take corrective action.
• Resolve day to day problems concerning all aspects of the business units which cannot adequately be dealt with by the respective Facility Managers.
• Ensure equipment and business units are capable of handling current and new business.
• Anticipate fluctuations in volumes and revenue to be earned and takes necessary corrective action.

BUSINESS DEVELOPMENT

• Responsible for developing, establishing, securing, and maintaining business opportunities for the BU’s, in consultation with Business Development
• Explore opportunities and the validity of new business options related to the business units.  Initiate proposals, co-ordinating and developing these into real opportunities.
• Keep abreast of market conditions and developments that may influence the business units or opportunities for the division.
• Plan / initiate promotional functions to further the division’s interests.
• Promote a positive public relations image of BIL amongst the local community, local authorities and industry.

CUSTOMER SERVICE

• Liaise and participate with the clients of the various business units in so doing building and maintaining good client relationships.
• Ensure that SLA’s are in place with each customer and that these are effectively managed.

PROFITABILITY

• Ensure that the respective business units’ pricing is competitive within the market whilst remaining profitable and keeping/securing business.
• Set standards around each business unit to ensure that the operations remain within the forecast profitability.

OPERATIONS

• Structure staff according to laid down staff compliments.
• Ensure safe methods of operating and that staff are trained to conform to these standards.
• Ensure that available equipment is in good order, relevant to the type of work being done, and follow a sound replacement program.
• Monitor the purchases of critical materials.
• Ensure that all legislated safety requirements and standards are adhered to.
• Keep abreast of developments in technology that would make the operations more efficient and more profitable.

INDUSTRIAL RELATIONS

• Build and maintain sound industrial relations in accordance with BIL’s IR Policy.
• Assist the HR Manager as part of the Negotiating team during substantive negotiations or Procedural Negotiations, from time to time as the need arises.

OPERATIONAL ADMINISTRATION

• Ensure sound administrative control of all operations.
• Ensure that the Quality Policy of BIL, the Occupational Health and Safety Act and the BIL SHERQ Management System are communicated to all employees and adhered to.
• Ensure sound accounting procedures are maintained in accordance with auditing requirements.
• Ensure necessary reports are submitted timeously, eg Board Report, Facility Report.
• Establish the necessary statistical information to assist in planning and controlling.

STAFF

• Institute control and discipline (if necessary) in all staff via direct reporting channels.  Ensures disciplinary procedures are adhered to.
• Employ or dismiss staff as and when the need arises, according to laid down procedures.
• Ensure that the BU”s have succession plans in place for selected staff and ensure that the incumbent has a successor or successors.

SECURITY

• Ensure that the BU’s have adequate and effective security staff and systems in place.

TRAINING

• Ensure that all business units complete an annual Training Needs Analysis / IDP for each staff member.
• Ensure that staff attend Training in accordance with the Skills Development Plan / IDP for each business unit.

Skills & Competencies    

• Advanced working knowledge of Microsoft Excel, Word and Power Point.
• Detailed understanding and working knowledge of Warehouse and Transport Management systems.