Career Opportunities at Tsebo Solution

Operational Delivery

• Liaise with Site Managers to monitor and ensure costs are contained within budgets (OPEX and CAPEX)
• Review and report on monthly variance reports as required by your Manager
• Ensure compliance with TFS policies and procedures related to financial management, controls and expenditure authorisation levels
• Monitor all orders on a daily basis
• Ensure all requests to purchase are followed by a quotation
• Match quotations, purchase orders and invoices on the Infor EAM system
• Follow up to ensure all suppliers submit invoices timeously with service reports where necessary
• Ensure satisfactory completion of jobs and the delivery of jobs by requesting an original invoice and ensure it logged on a spreadsheet
• Ensure all purchase costs are properly allocated to the correct divisions/cost centres
• Accurately complete the TFS invoicing template monthly
• Adhere to cut off dates stipulated by TFS and the client. Liaise with client finance team on payments to suppliers
• Provide Infor EAM reports monthly or as requested by the TFS team and client
• Assist with the compilation, preparation and review of monthly variance reports
• Liaise with the Workplace Coordinator on the compilation of the TFS operating budgets
• Ensure all invoicing deadlines are met for both client and TFS
• Ensure all sub-contractors adhere to the invoicing cut off dates
• Ensure all invoicing is submitted to TFS head office finance team at the cut off periods
• Ensure all finance administration is complied with on site and in the client regional offices
• Liaise with TFS Managers to ensure all contract documentation is maintained and updated
• Assist your Manager with the collation of leave and overtime forms and preparation of variation reports
• Familiarise yourself with and ensure ongoing implementation of TFS’s quality management system for all policies and procedures related to Quality, Environment and Health and Safety
• Ensure supplier payment reconciliations are up to date to avoid suspension of services
• Communicate terms of trade to suppliers to ensure compliance when necessary
• Obtain statements from suppliers, copy all invoices and statements, and forward originals to TFS finance

Overarching Contractual Delivery

• Ensure all client financial policies and procedures are complied with and:
• where required provide data to support client reporting requirements;
• at all times during this Agreement act in client’s best financial interest;
• operate a transparent “open” book approach to the financial management of the services;
• expenditure management and approvals; and
• financial audit and controls.
• Assist to record and monitor actual spend against budget expenditure throughout the financial year
• Assist with all required financial reporting when required.

Customer Focus

• Work with teams to develop and maintain a customer-focused attitude toward activities, concentrating on those that most strongly contribute toward improving customer lifetime value.
• Interact with client to provide and process information in response to inquiries, concerns and requests about products and services.
• Conduct client satisfaction survs to ensure clients are satisfied with the products and services.
• Keep up to date with business developments and strategic objectives within the environment.
• Provide advice on general changes and compliance within the workplace management framework when required.
• Work with processes and procedures in such a way that operational efficiencies and performance are enhanced.
• Attend to and resolve all customer queries timeously or escalate when necessary.
• Follow up and follow through on all escalated queries timeously.
• Manage conflict.

Reporting

• Prepare monthly reporting within set timeframes for distributing to the relevant parties.

Skills and Competencies

• MS Office Suite
• Knowledge of facilities management and the hospitality industry.
• Good understanding of the utilisation of the INFOR EAM system.
• Proficiency in English; knowledge of additional languages is a plus
• A customer-oriented and professional attitude
• Outstanding communication skills both oral and written
• Excellent organizational and time-management skills
• Hospitality and customer centric focus.
• Knowledge and understanding of service level agreements
• Excellent report writing skills
• Problem solving and analytical skills
• Financial and business acumen
• Budgets

Qualifications

• Grade 12 (non-negotiable) plus….
• Bookkeeping/Accounting Certification or equivalent
• Computer literacy on MS Office and Infor EAM
• Minimum 3 years’ experience in finance in a similar environment

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Duties & Responsibilities

• Marketing and Concept Development
• Work very closely with the CEO and Sales Director in Tsebo Facilities Solutionsto develop a sales and marketing strategy for overall exposure, awareness and ultimately sales
• Evolve the Tsebo Energy Solutions offering together with the associated sustainable energy products, the energy management system (consumption intelligence) and the Divisions position as the go to solution for any business looking for a sustainable integrated energy management solution.
• Drive Business Growth
• Sell and implement sustainable and commercially sound Energy management solutions
• Continuously identify business opportunities within the Energy management market for integrated energy management solutions
• Actively seek out innovative opportunities to expand the Tsebo Energy Management footprint
• Managing Energy Management Operations
• Manage the P&L and capex investments to optimise both profitability and cashflows
• Refine the business operating model for each of the product solutions
• Leverage proof of concepts to validate these and refine the strategy to remain commercially sound

People Management

• Create a broad based energy solutions team harnessing the intellectual capital of the current team and bolstering the team with market alliances, preferred subcontractors and consultants
• Building a high-performance culture within the Tsebo Energy Solutions Team
• Oversee the training and development of energy solutions teams
• Create a work environment that recruits, retains and supports quality staff and professionals
• Creates a culture that is in line with the group culture and value system
• Ensure compliance to the Company`s people related policies, practices and procedures

Skills and Competencies

Competencies

• Ability to lead and develop teams across different teams
• Ability to drive innovation and apply expertise in a changing enviroments
• Clear communication within a matrix organisation
• Strong market awareness
• Entreprising approach
• Sound financial and commercial skills
• Knowledge of sustainable energy solutions ans systems
• Excellent communication (written and verbal)
• Good interpersonal skills,
• Marketing and sales skills
• Negotiation skills
• People management processes

Qualifications

• Proven experience in growing and managing an Energy business, with at least the last 5 years in in the Energy sector, demonstrating an entrepreneurial flair
• An Engineering and or a business related degree is recommended

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Duties & Responsibilities

• Ensure full coordination sales support and bid process
• Support in coordinating and submitting of rebids, renewals where required by the business .
• Track contracts coming up for expiration with key accounts manager of Thorburn or Tsebo .
• Project manage tender/proposal responses bringing together input from all stake holders and relevant parties
• Build effective relationship with customer and support as CRM on larger opportunities where applicable and required by the business
• Provide Commercial support and customer Relationship management

Skills and Competencies

• Self-motivated • Innovation / Creation • Reliability / Dependability / Flexibility
• Persistence and tenacity
• Team Player with ability to plan ahead and be aware of all the different factors which need to be brought together (including timescales, stakeholders, the bid team and the collation of content).
• Excellent Attention to Detail
• Deadline Driven: ability to set personal deadlines which incorporate key milestones and production times • High energy levels
• Strong communications skills; confident and articulate in all communications i.e. verbal, telephone and in particular written communications
• Sales Project Management expertise
• Ability to work in a changing environment
• Ability to manage and work with internal colleagues in multiple geographies
• Demonstrable expertise in End-to-End Bid management
• Hands on approach to problem solving
• Efficient Microsoft Office skills

Qualifications

• APMP membership and certification is a distinct advantage
• Demontrated knowlege and expertise in the services and or related industry
• Relevant degree or diploma (business development/sales/marketing/project management)
• Sales business development experience.
• Security industry experience in sales ,sales support and coordination of the team and business needs.
• Minimum 5-8 years in similar or related position essential
• Project management experience essential
• Sound and proven track record of meeting deadlines

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Duties & Responsibilities

Lead Generation Research

• Conduct research and analysis on prospective clients
• Collect information on current contract status and the organisation’s decision making process
• Determine the best way to contact the key individuals
• Compile a report that will assist in selling
• Visit prospective customer sites
• Secure an appointment for the sales with the potential client Social Media
• Schedule sales presentation appointments 
• Deliver on a sales quota that will be allocated to this role
• Capture new leads and all the relevant information on Salesforce
• Scan all media sources daily for advertised tenders
• Manage Business Development promotional material.
• Assist with external and internal marketing presentations.
• Assist with internal marketing communications, follow-up and recognition system.
• Compile Business Development Pipeline report.
• Prepare, collate and bind proposals, reports and correspondence as required.
• Present new products and services and enhance existing relationships.
• Work with technical staff and other internal colleagues to meet customer needs. Arrange and participate in internal and external client debriefs. ISO 9001; 14001 & 18001 – Quality, Environmental and Health & Safety Standards
• Adhere to the TFS’s Safety, Health, Environmental and Quality (SHEQ) Management System’s Policies & Procedures of as applicable to this position.

Skills and Competencies

• Willingness to sell large, complex outsourcing solutions/ services.
• Proven Leadership skills with strong negotiation skills and the ability to communicate and network at a senior level with more than
• average closing ratio.
• Analytical ability and proactive outlook.
• Well developed report and writing skills.
• Good general management skills.
• Excellent communication skills.
• Ability to liaise with potential clients at executive level.
• Excellent Relationship Management Skills.
• Negotiating and deal making.

Project Management skills.

• Ability to compile financial spread sheets and models.
• Able to manage the sales process from inquiry to organizing & closing
• Exceptionally well organized & natural multi - tasker (Able to work under pressure).
• Self-starter with high work ethic and passion who needs little supervision
• Computer proficient, Microsoft Office, Salesforce

Qualifications

• Grade 12 as well as a relevant tertiary qualification
• Minimum 5 years sales/acquisition/business development experience in property or facilities management industry at a management level
• Proven history of target achievement
• Strong understanding of facilities management market, marketing principals, prospecting, approaching and closing.
• Solution selling experience in the healthcare sector
• B2B experience mainly within soft and hard services in Facilities Management. Previous facilities management experience is a distinct preference in this position