Van Sheet Clerk at RCL Foods

Job Description:    

• To ensure that accurate records captured to ensure correct driver balances

QUALIFICATIONS AND EXPERIENCE

Minimum Requirements; 

• Grade 12 (with maths & accounting)
• 2 - 3 years general financial administration experience

Duties & Responsibilities:   

• Back-to-dispatch and Write Off slips must be processed using document type – “RT Returns”
• Short loads must be processed using document type – “Short Load”
• Extra loads must be processed using document type – “Extra Load”
• COD (cash) invoices to be credited using document type – “CR Returns” and the appropriate reason code as per return documents must be provided
• COD (cash) invoices where more stock was given to must be billed using document type – “Manual Invoice”
• Account claims must be credited using document type – “CR Returns” and the appropriate reason code as per return documents must be provided
• After completing all Debits and Credits for Cash and Account customers, then run “Credit Reference” report. Look for any credit note numbers for claim credits given. Write the credit note numbers on the claims (before scanning onto Capisol).
• Good housekeeping and ad hoc duties, filing and safeguarding of records within area of responsibility
• Driver changes must be done before 10am in the mornings allocated to each clerk.
• Extra care must be taken on Sundays when the Finance check won’t happen.
• Give a copy of the Driver Route Allocations to Telesales as confirmation that printing may be started.
• Another copy must be given to the Cashier to allocate payments to the correct driver.
• All paperwork for driver changes must be filed daily.
• Attend to any outstanding PODs as per the Weekly Exception Report that the Van Sheet Supervisor will make available
• Driver queries must be resolved before the end of the following working day
• Driver shortages must be reported to the Distribution Manager on a daily email
• Any driver adjustment workflows must be submitted within two working days and actioned before the end of the following working day once final authorisation has been obtained.
• Correct paperwork (as instructed) must be attached to the workflows and the adjustment transactions and filed at all times.