Van Sheet Clerk at RCL Foods

Minimum Requirements    

• Matric with Mathematics and Accounting
• Minimum of  2-3  years  relevant  Working experience in General financial administration.
• Ability to communicate with English
• Computer Literacy ( Syspro & Excel.

Duties & Responsibilities    
 Van Sheet Processing

• Process driver van sheets and internal documents accurately and to the satisfaction of the Financial Manager (Stock in Van, Write offs, Credit notes, Credit returns, Manual invoices, Extra loads, Short loads)
• All processing for the previous day to be completed by 10h00 the next morning
• Maintaining good relations with drivers and assisting with driver’s route orders
• Assist drivers by explaining their driver recons to them and assisting them with queries on entries on the driver recon.
• Assist with the processing of sales orders for both Bulk Orders and all Formal Trade customers (when needed).
• Mark off the orders received from Formal Trade customers against the daily checklist to ensure all orders have been received.
• Ensure that the driver payment has been processed and appears on the front page before printing the driver van sheets
• Immediately report any pricing differences to the relevant responsible person and the Van Sheet Supervisor
• Check all outstanding PODS of drivers on the relevant report and follow up with the relevant driver/s thereof.
• Ensure that POD’s received are marked off in Syspro. This will assist in having a correct POD outstanding report.
• Ensure that POD’s received from drivers have been stamped, signed and have a GRV / GRN number.
• Scan all Claims on Capisol and save the information to the appropriate Capisol inbox.
• Ensure that the Capisol queue is cleared by matching all claims with the relevant credit note number from each user before commencing with the current day’s work.
• Ensure that all system generated credit notes are attached to the actual claims received from the Formal Trade Customers.
• Ensure that driver changes are done accurately every morning and inform the Vansheet Supervisor once done. Send all the relevant documentation to her as well.

Printing

• Print the driver recon (all 3 pages) and ensure that the driver signs his recon before leaving.
• Printing of Loading Lists and Customer invoices in the afternoon,
• Print all credit notes for claims received

Filing & other

•  Ensure that all documents relevant to each driver is stapled together on the driver recon (all dispatch slips & cash deposit slip).
• File the driver recons for each day neatly and in numerical order.
• Ensure that all signed POD’s have been sent to Nelspruit for the Debtors clerk’s attention. It must be sent after it was scanned on Capisol and after it has been marked off on Syspro as being received.
• Maintain a list of POD’s sent to Nelspruit to ensure queries are sorted out quickly