Traffic Coordinator - Umhlanga at Hollywoodbets

You Bring:

• 1-2 years’ experience in a similar role
• 1-2 years’ experience in creating schedules and project management
• Excellent knowledge of MS Office
• A Valid Driver’s License

Advantageous:

• A relevant Diploma/Degree within the related field
• Experience within a multimedia environment
• Trello/Project Management systems-amongst others
• Good understanding of multimedia (Design, Video and Copy) related processes.

What You’ll Do for The Brand:
The role may include but is not limited to:

Responsibilities:

• Interpret all correspondence, and check all incoming client briefs, ensuring that there is sufficient information received from clients.
• Regulate workflows by loading job cards/briefs onto Trello or have a good understanding of project management systems.
• Assign projects to designers, copywriters, videographers, photographers, animators and studio bookings, based on their availability.
• Reviewing timelines and schedule changes with team members, team leaders and the designated HOD for Design, Video or Copy.
• Understand departmental (Design, Video and Copy) workflows and processes.
• Manage the job cards daily to ensure that each brief is attended to timeously, and deadlines are adhered to.
• Compile task schedules and/or reports as per operational requirements.
• Communicate clearly with clients and team members and ensure that all stakeholders are aware of any updates to briefs or production delays.
• Follow up once projects are completed and ensure HOD has approved projects internally before notifying clients to approve.
• Keep record of all daily projects completed, hours spent on the project and provide feedback on any operational /technical issues.
• Handling order processes for departmental day to day requisites (stationery, hardware, software etc.)
• Managing quotes and payments to/from suppliers (resourcing quotations for productions, equipment etc.)
• Planning and forecasting upcoming projects
• Conduct/Attend daily and weekly project status meetings to share progress and updates with team members, team leaders and the designated Head of department.
• Going over items, tasks, project phases and due dates
• Ad hoc duties as required amongst others.