Toy librarian (East London) at Cotlands

Duties & Responsibilities:

Quality service

Administration

• Provide high quality front line and inter departmental service
• Give accurate, clear and sensitive responses to client enquiries
• Assist with maintaining clerical and administrative systems to ensure an efficient and effective toy library service to all
• Assist with maintaining reception area, display table, office and kitchen in neat and orderly manner

Planning and organising

• Assist with planning and implementation of play sessions
• Co-facilitate play sessions
• Engage with children and provide varied and quality early learning opportunities
• Assist with preparation, rotation and set-up of play rooms/areas
• Assist with packing of PG kits as per learning plan
• Assist with preparation of events – WPD, toy library seminars

Maintenance and stock control

• Assist with sorting, packing and maintaining resources in a neat and orderly manner on toy library shelves
• Assist with sorting, packing and maintaining resources in all the storerooms in neat and orderly manner
• Assist with sorting, packing and maintaining all recycled and waste material in neat and orderly manner
• Assist with maintaining labels on toy library shelves and container/boxes in storerooms
• Assist with preparation and processing of resources
• Assist with repairs and cleaning of resources
• ·Assist with cleaning, packing away and maintaining all outdoor equipment in neat and orderly manner

Meetings, Work Sessions and Training

• Attend and participate in meetings and work sessions as required
• Attend in-service training and internal and external training as required
• Implement knowledge and skills acquired through training received to effectively and efficiently to provide quality services

Monitoring, evaluate, report and implement

• Conduct self-assessment/evaluation using monitoring check lists
• Use operational register to record completion of daily tasks as per PDP and work schedule to effectively manage time and tasks

Advocacy and networking

• Assist with building relationships with community children, primary caregivers and ECD centres
• Assist with the promotion of toy library services and programmes to community members, primary caregivers, donors

Risk management

• Use safe methods and techniques for shifting and lifting heavy equipment
• To take care of all resources, consumable items and equipment to prevent waste, damage or loss
• Assist with effective tracking systems of all the equipment and resources to identify damages or loss 
• Assist with recovery systems to prevent permanent loss or damage of equipment and resources

Competencies required

• Ability communicate well and be understood
• Ability to read and understand information and ideas presented in writing
• Ability to communicate information and ideas in writing so others will understand
• Ability to engage and participate in “think tank” sessions and come up with ideas and suggestions
• Ability to tell when something is wrong or is likely to go wrong and inform the relevant person. It does not involve solving the problem, only recognising there is a problem
• Ability to work with other employees to achieve results and develop good working relationships
• Ability to deal with customers and service users, ability to put the customer/service user first and give excellent service
• Ability to be flexible and have a good and willing attitude to adapt to change and working effectively in a variety of different situations
• Ability to be proactive and organise yourself, your day, your duties and take ownership and responsibility to achieve the desired results
• Accountable and responsible for all tasks and activities and to execute effectively in the timeframes required
• Willingness to learn and develop by actively improving yourself by developing new skills and knowledge and learning from past experience

Qualification and requirements

• Matric
• ECD level 4
• PC Skills
• Driver's license