Time and Attendance Administrator (X 2) - VKB Payroll, Head Office Reitz at VKB Group

Job Description

• The Time and Attendance administrator will be responsible for the overall administration of VKB Group's PRP Solutions System in order to ensure accurate and timeous payroll processing (overtime/ leave/ absenteeism etc.).

Requirements

• Grade 12/ NQF4
• Relevant qualification in HR/ Finance will serve as recommendation.
• Minimum 3-years' experience in the administration of an internal Time & Attendance system
  • Preference given to candidates with experience in the PRP System
• Computer literate in MS Office with the ability to work on EXCEL on an intermediate level (Formulas & reports)
• Proven knowledge of the BCEA is essential.

Duties and Responsibilities

• Daily correction of clocking errors of relevant divisions within the VKB Group.
• Daily liaison with divisions to facilitate the correction of errors and absenteeism.
• Ongoing communication with divisional head regarding approval of overtime, leave and disciplinary issues.
• Distribution of timesheets for final approval by divisional heads within agreed upon timelines.
• Ensure that timesheet data is correct for payroll extraction timeously.
• Consistent and accurate application of overtime rules according to VKB Group’s policies.
• Report any deviations/ irregularities regarding overtime to management.
• Register new employees on the time and attendance system.
• Ensure accuracy of terminations on the time and attendance system to prevent inaccurate payments/ reports.
• Be the point of contact for divisions with regards to devise malfunctions.
• Ensure correct set-up and maintenance of shift patterns on the time and attendance system.
• Assist HR, Payroll and divisions with the set up new operational sites when required.
• Continuous collaboration with Service Provider to ensure overall data integrity.
• Act as point of communication between the VKB Group & Time and Attendance Service Provider.
• Effective record keeping & reporting on the VKB Group’s overtime rules.
• Document and report on any changes requested by the division.
• Ensure accurate record keeping & reporting on changes requested.
• Ensure continuous communication with internal divisions of the VKB Group.

Skills

• Good communication skills, verbal & written.
• Self-starter.
• Attention to detail.
• Ability to prioritize and complete tasks within agreed timelines.
• Ability to maintain integrity within an HR environment essential.
• Ability to work in a pressurized and time-critical environment.
• Able to work as part of a team & values self-development.