Tender Coordinator at Adams & Adams

Duties and responsibilities

• Prepare responses to RFP,RFQ, EOI, and RFI for review by the Tender Manager
• Attend Tender briefing sessions when required
• Ensure that all Tender content is of a similar style, grammar, and language
• Coordinate and compile all aspects of the tender in accordance with processes, client bid requirements and tender deadlines, including liaison with internal departments and preparation tender proposals
• Evaluate each bid question fully in order to completely understand response requirements
• Ensures the bid proposals go through all the review stages as defined under the bid submission process
• Write and produce draft documents and bid responses in accordance with the firm standards
• Maintain communication with client and support in obtaining client feedback on tenders submitted
• To work towards improving and enhancing the standard and effectiveness of written responses in conjunction with the Bid Team
• Perform editorial reviews of written bid responses – proof-read and edit bid responses as needed to improve clarity, accuracy, and readability
• Review financial information (pricing) to ensure appropriate commercial offering, and approval
• Develop and maintain communication channels across the firm, at all levels
• Develop and maintain a library of written responses to support production of bids and proposals (Bid Library)
• Assist with write ups about the firm and our services as and when requested

Requirements

Skills and knowledge

• Project management skills;
• Excellent writing and communication skills
• Meticulous, attention to details and willing to learn
• Display high level of initiative, pro-active in practice and results driven
• Computer literate in MS Word, Excel and the Internet
• Motivated, ability to work under pressure and driven to meet deadlines
• Ability to prioritise and have good organisational skills
• Problem solving
• Knowledge of Public Procurement Contracting and Tendering principles, including PFMA, PPPFA and B-BBEE

Qualification/s

• Matric / Grade 12
• A relevant tertiary qualification in Marketing/ Business Administration
• Relevant experience in bid/ tender environment (5 - 7 years)
• Previous work experience within a legal firm will be an added advantage
• APMP foundation certification would be advantageous