Technical Buyer - OptiPower at Murray & Roberts

Key performance indicators:

• Contribute to the overall procurement strategy, risk identification, critical tasks & performance targets
• Extracting transactional reports from JD Edwards for the contract evaluation process.
• Purchase order amendments to avoid payment discrepancies.
• The placing and expediting of purchase orders with suppliers listed approved vendor database.
• Authorise Vendor administrator to correct the supplier contact information if necessary.
• Compile and issuing of RFQ’s, RFI’s, RFP’s and making written recommendations after adjudication.
• Communicate with Procurement to investigate possible contracts for identified monthly transactional purchases.
• Ensuring that all purchases are processed in accordance with procurement contract terms and references.
• Negotiate discounted prices and source commodities from alternative suppliers to accumulate savings and share the spend.
• Meet budget constraints.
• Negotiate best prices, lead times with respect to quality, risk, and delivery requirements.
• Establishing and maintaining strategic partnerships with key product and service providers.
• Driver for continuous improvements to support internal and external customers.
• Ensure Total Cost of Ownership (TCO) methodology is followed.
• Demonstrate cross functional engagement within the procurement commodities
• Coordinate and drive the BBBEE spend with the purchasing team to meet the Company’s preferential procurement and local purchasing targets.
• Monitor the team’s performance and adherence to departmental procedure and policies.
• Evaluate and approve purchase orders on JD Edwards.
• Identify and vetting of potential suppliers to be registered on the company vendor database
• Complete the credit applications and payment terms for new suppliers

Key responsibilities: 

• Complete assigned procurement activities on time, to the prescribed schedule, according to the needs of the assignment and/ or project organization using the correct procedures and processes.
• Manage and implement supplier evaluation and selection processes to ensure the cost effective procurement of goods and services.
• Support the estimation process by obtaining supply information to compile a winning bid timeously and at the best cost to the projects.
• Identify and collate a procurement risk profile for the project and implement mitigating actions.
• Support the site by ensuring all plant, equipment and consumables are procured in the agreed time and at the agreed cost.
• Be part of the contract review team with the construction team and implement learning acquired from previous procurement activities.
• Coordinate the dispatch of materials to site in order to meet the construction plan on time.
• Issue clearing documentation for inbound and outbound logistics.
• Scan the market for new suppliers and alternative products with regards to price and quality.
• Negotiate purchase agreements, lease agreements, sale and settlement discounts.
• Perform the tender administration process and compile tender specifications for suppliers.
• Review the tender with user department and review all documentation for Tender Board.
• Ensure appropriate systems and controls are in place to manage resources and assets.
• Be responsible for supervision of the pricelist for projects.
• Work closely with projects control costing in terms of cost control, budget information, commitments to date and assist with final estimated cost and budget control.
• Work closely with the Accounts Payable department in ensuring that price mismatch queries and related invoice queries are finalized timeously.
• Liaise closely with the Planning department to ensure material resource planning.
• Work closely with Material Management Stores people in ensuring all goods are delivered to the End Users in terms of services provided.
• Be responsible for the purchasing process of all materials, suppliers, equipment and services.
• Review Enquiry Documentations, identify the Scope of Work and related documents to determine the extent of procurement input required.
• Extract relevant information and compile procurement packages.
• Ensure procurement strategy is supported by internal vendor approval status (initiate additional vendor approvals as and when required).
• Prepare Request for Quotation (RFQ) packages according to the procurement requirements.
• Issue and manage RFQ process taking cognisance of tender closing and time constraint.
• Adjudicate and recommend preferred suppliers/subcontractors from both a technical and commercial compliance perspective.
• Prepare, preserve, secure and compile evaluation/ analysis reports, procurement departmental records, statistical information, technical data and ensure that supporting documents administration and correspondence is up to date and accurate

Minimum requirements

Qualifications:

• Matric (Grade 12).
• A Commercial/ Supply Chain Management qualification, typically B.Com or Supply Chain Management

Skills & Experience : 

• 5 - 7 years’ experience in the Procurement, Materials and Logistics Management position.
• Experience in the mining/ construction company will be an added advantage.
• Good and professional working relationship with suppliers and service providers.
• Be proficient in MS Excel and be able to use formulas to extract information from spreadsheets.
• Working knowledge of JDE, SAP or other ERP system.
• Contract negotiation experience with a track record of supply agreement success.