Team Leader - Oranjesigt at Clover S.A. Proprietary Limited

• The successful candidate will be responsible for receive, inspect, and allocate stock to the system. Overseeing the offloading of raw ingredients and packaging material trucks and ensuring that stock received matches the invoices.

Requirements    

• Grade 12 or equivalent NQF4
• Business English: Fluent
• Shifts/Weekends/Public Holidays/Overtime
• Computer literacy (Intermediate)

Competencies    

• Acts with honesty and consistency.
• Must be a team player.
• Interpersonal effectiveness.
• Administrative capabilities.
• Communicates effectively.
• Ability to apply numerical principles.
• Ability to lead, organize, control and plan.

Duties and Responsibilities    
Checking Purchase Orders & COA/COC

 

• Ensure Purchase Orders are available, and stock received match the quantity ordered. Ensure that you have the correct COA/COC before the driver departs from site.

Update delivery file with every delivery

• Ensure file is kept accurate and in sequence and not to create double lot numbers for one batch number.

Update Quality Menu on AS400

• Ensure correct batch numbers and expiry dates are captured and stock taken out of Q Status

U’s - Receiving

• Ensure stock is received into the system and lots are created.

Sorting paperwork and Admin Duties

• Sort and check transaction documents, sign, put in correct sequence and send to Admin. Timeously scan and save invoices and COAs in the correct folders.

Receiving 10% Over and solving issues

• Solving any issues arising from stock receipts e.g.: overs and under, working out 10% overs.

NCR

• Receiving and sending away of rejected stock. Physical and system procedures. Negative U, GRV

Stock Counting, Recon and Transferring of Stock

• Ensure accurate stock counts and that stock is transferred to the correct stores and stickers are created.

Investigations and Queries

• If stock does not balance, extract queries, GRVS, MLTs and transfers.

Lot control and AI Transactions

• Knowledge to fix wrong lot numbers with AI Transactions.

Returns and short stock receipts.

• Handle and deal with situations where stock is either short received or must be returned. Ensure GRV Slips and Invoices are fully filled in and properly signed with name, signature, and registration of the truck. Ensure that the necessary transactions are done in the system, paperwork is scanned and sent to suppliers, credits are followed up daily.

Uncosted

• Follow up on invoices daily, investigate ad rectify errors on outstanding documents. Extract and use the query system and give feedback to Management and Admin.

Enquiries:

• Handle all queries in a professional and courteous matter. Search for the mistake and correct it as fast as possible. When providing feedback, stick to facts.

AW Transactions

• Writing stock up or down when required, sign and keep evidence of transactions in stock take file.

Q Status

• Checking Q Status with every handover and ensuring correct batch codes.

Filing

• Ensure filing is done neatly and correctly, giving attention to the correct files to be used.

Shift Handover and GMP

• Completing shift handover daily with correct and relevant information and ensuring both receiving facilities are clean.

Traceability and recalls.

• Doing a traceability from the beginning using a specific batch and gaining all needed information and balancing out stock.

Closing Date    
2023/08/25