Support Assistant at City of Cape Town

Requirements

• Grade 12 plus relevant secretarial qualification or administration qualification.
• 4-5 years or more relevant experience supporting a Senior Manager within a secretarial/office administrative environment.
• Advanced Computer literacy (MS Office and SAP)

Key Performance Areas

• Providing a high level professional personal assistant service by:
• Provide comprehensive secretarial and administrative support to the Director
• Developing and implementing office systems to enhance process efficiencies in the Department
• Coordinating all logistical arrangements for internal events and travel arrangements when necessary.
• Drafting correspondence and reports for and on behalf of the Director
• Drafting meeting agendas, taking minutes and following up on decisions taken.
• Maintaining the correspondence/ information management and record keeping system and accessing records of discussions, instruction and correspondence.
• Conducting research and generating reports;
• Transcribing presentation to software packages;
• Providing a client liaison / relationship management service.
• Reconciling claims and expenditure against the allocated budget and petty cash and forwarding for processing.