Starke Ayres: Debtors Assistant (Cape Town) at Plennegy Group

Description

• A role has become available for our Finance Department in Cape Town. The purpose of this role is to assist with all relevant administrative functions in the Debtors Department and assist the National Credit Manager in the administration of her tasks.

RESPONSIBILITIES:

• Following up on the Credit Applications on Trade Shield, and discussing the progress with the credit applications
• Request due diligence reports for credit assessments from the credit Bureaus as per request from the Credit Manager.
• Creating a file for the customer and ensuring that all relevant documents are available.
• Capturing new accounts onto SAGE X3 under the supervision of the relevant Credit Controller
• Ordering of stationery for the department
• Ensuring that the photocopiers and printers are serviced and maintained.
• Helps administer COD accounts by Capturing payments and assists with the reconciliation of the account
• Ensures that weekly invoices and credit notes are sent out to the retailers that are not on EDI. For this purpose, a list will be provided.
• Assists with the sending out of letters of demand, by typing and ensuring that they are on the correct letterhead and signed by the Credit Manager
• Maintains existing filing system for Retail Accounts.
• Opens and maintains files for NCM of all sensitive information and ensures that they are kept securely.
• Creates files for new accounts and maintains existing files.
• Maintains Archives when instructed to do so.
• Assists controllers with filing
• Ensure that COD payments are captured daily and accurately. Follows up on unpaid COD invoices
• Ensures that customer accounts are captured correctly to ensure the proper processing of invoices and payments

Requirements
REQUIREMENTS:

• Matric
• Credit Management 1 (Ideal)

Computer literacy:

• MS Word/ Excel/ Microsoft/ Internet
• Experience on Sage would be ideal.

Administration Procedures

• 3 years of Debtors Administration experience