Staffing Officer Kempton Park - Eastport DC at Pick n Pay Stores Limited

Job Advert Summary    

• We seek a candidate that within the DC Finance team to manage the accuracy and compliance of the 3PL labour processes. The ideal candidate must have a strong DC Finance background, reporting and communication skills.

Minimum Requirements   

• Bachelor's degree in Finance or Business Administration
• 2-3 years’ experience in Finance or Expenses within Logistics / DC environment
• 2-3 years’ experience in rostering and staffing management
• Reporting and strong Excel skills
• Experience in SDM

Duties & Responsibilities    

• Staffing and Manning: Report on the DC core pools weekly, splitting the flex and core per role and investigate the variances between SDM pools, and pools submitted by the 3PL. Auditing of the 3PL files against employee details in SDM, record-keeping of all absenteeism with back up documentation on file and follow up on any outstanding documentation. Preparation of daily tactical manning in line with operation requirements and publish to the business in the daily tactical meetings
• Roster Management: Auditing of rosters published by 3PL against what has been captured in SDM to ensure accuracy against the agreed shift patterns and adherence to the published rosters. Auditing of core pool shift patterns to ensure that 17th shift payment is accurate and in line with the wage agreement
• Discretionary bonus management: Report monthly on employees that have not qualified for the bonus allocation because of absenteeism and sign-off with, 3PL General Manager, DC General Manager and DC Finance Manager. Discretionary bonus calculation performed quarterly and signed off with 3PL General Manager. Final discretionary bonus payment to be signed off with 3PL General Manager, DC General Manager and DC Finance Manager and issue PO to the 3PL in line with the budget and timely resolution of bonus pay queries
• Labour expense management: Issue SDM labour purchase orders in line with what was published in tactical and the weekly staffing report. Follow up on PO releasing and invoice approvals and ensure that all requested extras are valid and signed off. Issue 17th shift purchase order and rate differential after sign-off with DC Finance Manager and in line with the wage agreement

Competencies   

• Self-starter - Work independently
• Excellent Analytical thinking and problem-solving abilities with a keen eye for detail
• Proven communication and interpersonal skills to collaborate effectively with service providers and internal stakeholders.
• Planning and organising
• Business mindedness
• Verbal and written communication
• Quality control and standards
• Deadline- and Results driven

Closing Date    
2023/08/01