Specialist - Project Reporting Finance at MTN

Project Accounting

• Responsible for the creation and timely provision of all required project accounting reports.
• Responsible for the creation and provision of all required project accounting reporting forecasts.
• Responsible for the creation and provision of all daily / weekly / monthly; project accounting reporting requirements of actuals against forecasts.
• Responsible for the creation and provision of all month end reporting requirements to ensure that the relevant reports are submitted to Finance for the monthly financial pack consolidation.
• Continually improve existing project accounting reporting policies, processes and procedures to enhance effectiveness, efficiency and performance
• Compile, update and implement relevant reporting policies, processes and procedures (PPP). 
• Align systems to PPP and assist with automation thereof to ensure compliance.
• Mission/ Core purpose of the Job

To report on all capex project accounting functions for MTN RSA and to report on the project budget of MTN RSA in order to realize maximum business benefits.

Context (Global influences, environmental / industry demands, organisational mission etc.)

• Environmental legislation
• National tax law
• IFRS
• Companies Act
• CAPEX 2008 policy
• Project Tool kit
• Capex budget Tool kit
• Participative environment – highly diverse and team-focused
• Ensure that there is overall alignment in terms of meeting financial-orientated objectives for each project

Key Performance Areas: Core, essential responsibilities / outputs of the position (KPA's)

Project Accounting

• Responsible for the creation and timely provision of all required project accounting reports.
• Responsible for the creation and provision of all required project accounting reporting forecasts.
• Responsible for the creation and provision of all daily / weekly / monthly; project accounting reporting requirements of actuals against forecasts.
• Responsible for the creation and provision of all month end reporting requirements to ensure that the relevant reports are submitted to Finance for the monthly financial pack consolidation.
• Continually improve existing project accounting reporting policies, processes and procedures to enhance effectiveness, efficiency and performance
• Compile, update and implement relevant reporting policies, processes and procedures (PPP).
• Align systems to PPP and assist with automation thereof to ensure compliance.

Cost Control

• Recommend and assist the business with budget inputs and forecast reviews as requested by Business Finance.
• Manage the implementation of new budgets and forecasts. Ensure that all approved adjustments are reflected on the effected project budgets.
• Review departmental project budgets and reports to ensure that budgets are not overspent.
• Understand and report on all major variances from the budget
• Report on spend vs. forecasts to budget. Analyse cash flow per department and inform finance accordingly.
• Ensure implementation of all financial business rules for projects.
• Assist in planning budget spending according to situation and standards
• Identify areas where money is lost and recommend ways to reduce expenditure where possible.
• Ensure the efficient use of financial resources, and that spending remains within budget limits.
• Consolidate financial accruals for all work schedules not yet invoiced.

Project Accounting Query Resolution

• Address escalated problems relating to project accounting on a case by case basis, ensuring an optimal balance between the response to the situation, the cost of that response and the core purpose of the organisation
• Follow clear and linear procedures to diagnose and solve accounting-related problems that are not always obvious
• Provide information and knowledge as required to resolve problems
• Tailor solutions to suit the problem (within defined parameters)
• Take action to prevent the reoccurrence of problems
• Make use of available resources to solve the problem
• Identify external parties to assist with problem solving as required

Information Management

Update progress tracking information and reports at project portfolio level

• Reporting
• Responsible for the creation & timely provision of all required reporting functions of the project accounting office.
• Create and provide all required daily / weekly / monthly project reports.
• Compile the month end reporting pack.
• Identify and prepare relevant information and data for reporting purposes
• Compile ad hoc reporting requirements as and when required by the different business units as well as MTN Group.
• Assist business and finance in quarterly forecasts with regards to project costs.

Customer Satisfaction:

• Consider the implications of actions to be taken for the customer / the effect of actions on the customer
• Understand the immediate consequence and impact of activity on the customer
• Report and escalate issues as and when required to the responsible person to ensure continuous Operational Support
• Respond to customer queries in line with set guidelines
• Escalate unresolved queries timorously
• Ensure that customer specifications are met and that the customer is satisfied with the end service and/or product
• Deliver first time right service excellence

Key Deliverables

• Timesheets processed on time
• Financial data up-to-date
• Efficient cost control
• Timely reporting and the accuracy thereof
• Successfully meet deadlines
• Successful resolution of queries or problems
• Implementation of processes, procedures and business rules
• Accuracy of contractor invoices confirmed
• Timeous and accurate payments made to contractors

Job Requirements (Education, Experience and Competencies)

Education:

• Minimum of 3 year degree B. Com Accounting)
• Fluent in English

Experience:

• Minimum of 5 years’ experience in project accounting; with experience in supervising/managing others
• Reporting to senior management experience
• Experience working in a medium to large organization

Competencies:

Head - Big Picture Focus (20)

• Conceptual Thinker - Executes tactical plans to achieve strategic requirements
• Problem Solver - Has the mental agility to identify and solve relevant business challenges
• Improvement Driver - Executes and identifies opportunities for commercial innovation and continuous improvement

Heart – Emotionally Intelligent (30)

• Culture and Change Champion - Role models ethical practices by living the MTN values and vital behaviours for others to follow
• Supportive People Manager - Is self-aware and supports team capability development through opportunity creation for realising potential
• Relationship Manager - Builds professional networks across teams through collaboration and co-operation

Hands – Results Focused (40)

• Results Achiever - Produces sustainable business results through ethical practices
• Operationally Astute - Sets priorities, plans, organizes and co-ordinates the work of others

Other:  Training:

• Systems training (Oracle)
• Computer training (MS Office with Advanced MS Excel)

Authorities

• As per MTN DOA

Collaboration (Formal and Informal Relationships)

Responsibility towards:

• Direct reports: assistant project accountants
• Matrix reports: project managers
• Key customers: CPM Senior manager and project managers, network group, finance, facilities, IS, CSSO and marketing.
• Key suppliers: Project managers, network group, finance, facilities, IS, CSSO and marketing.
• Relations, etc.: Financial Management; Business Finance, HR