Senior Payroll Officer at Financial Intelligence Centre (FIC)

JOB PURPOSE:

• Provide a broad range of payroll and benefits services in line with the relevant internal policies and legislations. 

KEY PERFORMANCE AREAS:

•  Provide all payroll services in line with the FIC conditions of employment, legislations, and organisational policies. 
•  Fulfil service requests and process transactions within the agreed organisational time frames. 
•  Provide payroll quality assurance to ensure employee records are accurate and maintained; employees are paid correctly and on time; and entitlements are paid and recorded according to legislation and relevant policies.
•  Advice and respond to and resolve complex enquiries and issues to ensure the provision of accurate information, and the timely and effective resolution of issues and requests.
•  Contribute to the ongoing development and maintenance of compensation policies and standard operating procedures.
•  Identify opportunities for continuous improvement and implement new processes to streamline the payroll function and develop best practice operations ensuring alignment to current legislation and best practice payroll approaches.
•  Capture and maintain employee records on databases.
•  Perform any other duties as required. 

Payroll Processing 

•  Receive and collate input for monthly payrolls before set cut-off dates.
•  Liaise with third parties e.g., medical aid and retirement funds etc and process input accordingly.
•  Process payroll timely in line with set deadline 
•  Reconciles payroll prior to transmission and validate supporting documents/reports.
•  Process employee benefits (e.g., retirement fund and medical aid)
•  Work with FIC third parties to implement relevant payroll systems/processes/changes e.g., medical aid scheme and retirement and risk etc.
•  Comply with statutory requirement and ensure completeness and accuracy of payroll.
•  Resolve payroll queries.
•  Verify accuracy of payroll data to ensure data integrity.
•  Perform payroll calculations and ensure correctness.
•  Process payroll in compliance with relevant internal policies and legislation
•  Engage with relevant officials to ensure that all payroll activities are completed. 

Payroll Reports

•  Payroll Reporting.
•  Prepare, review and submit relevant payroll statutory reports (e.g. EMP501, EMP201, CIODA, UIF etc) in line with set time frames and other regulatory authorities.
•  Prepare and submit relevant monthly payroll reports in line with set time frames.  
•  Prepare and submit monthly third parties’ reconciliations within set deadline.
•  Resolve payroll reporting and third parties’ queries.
•  Compile and review monthly third-party payment reconciliation and submission to finance for payment processing.
•  Guide the FIC on payroll matters ensure that it complies with relevant legislations.
•  Interpret organisation policies and government regulations affecting payroll activities and implements to ensure adherence.
•  Financial year end reporting by providing the relevant information.
•  Perform payroll audit on a regular basis.
•  Respond to any payroll request or audit request and address findings (if any)

EDUCATION, SKILLS AND EXPERIENCE

•  Human Resources and/or Finance Degree (NQF 7) or equivalent
•  A Finance qualification will be advantageous. 
•  3 years Sage 300 people experience. 
•  6 years demonstrated experience in payroll. 
•  Knowledge of legislation affecting payroll and benefits 
•  Attention to detail.
•  Confidentiality and integrity
•  Planning and organising skills 
•  Ability to work under pressure and meet deadlines. 
•  Ability to work independently. 
•  Figures/Numbers Orientation
•  Microsoft Excel at advance level essential