Senior Manager: Project Management Office Ref No.: SAHPRA 059/2023 at South African Health Products Regulatory Authority

REQUIREMENTS: 

• Matric certificate and a three-year bachelor’s degree or advanced diploma in Project Management, Business Administration, Industrial Engineering or related equivalent qualification at NQF Level 7 as recognised by SAQA. A Master’s degree or an advance certificate in Project Management, Program Management (such as the Program Management Professional (PgMP), PRINCE2 Practitioner, AgilePM Practitioner and related will serve as an added advantage. 

EXPERIENCE: 

• A minimum of proven eight (8) years’ experience in project management of which five (5) years must be at management or senior management level and successfully delivering complex projects within scope, budget, and timeline. A valid driver’s licence. 

REQUIRED CORE COMPETENCIES AND TECHNICAL PROFICIENCIES: 

• Solid project/program management skills, with a proven track record of successfully delivering projects/programs on time, within budget, and meeting quality standards.. 
• Strong leadership and team management abilities, with the capability to motivate and inspire cross-functional teams. 
• In-depth understanding of project/program management methodologies, tools, and techniques with a proficiency in using project management software. 
• Excellent communication and interpersonal skills, to effectively engage, collaborate and influence stakeholders at all levels. 
• Strong problem-solving and decision-making skills, with the ability to navigate complex situations and make timely, informed decisions. 
• Experience in change management and driving organizational transformations. 
• Strong analytical and strategic thinking capabilities, with the ability to align project/program objectives with overall organizational goals. 
• Proactive attitude with a focus on continuous improvement and innovation in project management practices.  

DUTIES AND RESPONSIBILITES: 
Project/Program Planning: 

• Develop project/program plans, including defining goals, objectives, deliverables, timelines, relevant governance documents/registers and resource requirements. 
• Ensure alignment with organizational strategies and priorities. 

Stakeholder Management: 

• Identify and engage project/program stakeholders, establishing effective communication channels and building strong relationships. 
• Manage stakeholder expectations, gather requirements, and address concerns throughout the project/program lifecycle. 

Project/Program Execution: 

• Lead project/program teams, providing direction, guidance, and support. 
• Monitor and track progress against project/program plans, identifying and resolving issues or risks. 
• Ensure adherence to project/program management methodologies and best practices. 

Resource Management: 

• Coordinate and allocate resources, both internal and external, to support project/program objectives.
• Manage resource availability, capacity, and utilization. 
• Provide leadership and support to project/program team members, fostering a collaborative and high-performance culture. 

Budget and Cost Control: 

• Develop and manage project/program budgets, tracking expenses and ensuring cost control measures are in place. 
• Provide regular financial reports and forecasts to stakeholders.

Risk Management: 

• Identify, assess, and mitigate project/program risks. 
• Develop risk management strategies and contingency plans. 
• Monitor and communicate risks to stakeholders, implementing proactive measures to minimize potential impacts. 

Quality Assurance: 

• Define and implement quality standards, processes, and metrics for project/program deliverables. 
• Conduct regular reviews and audits to ensure compliance with quality requirements. 
• Facilitate lessons learned sessions to capture and apply best practices. 

Change Management: 

• Plan and execute change management activities to support project/program implementations. 
• Assess organizational readiness, develop change management plans, and provide support to stakeholders during transitions.

Reporting and Communication: 

• Prepare and present regular project/program status reports to stakeholders, including progress updates, risks, issues, and key decisions. 
• Communicate project/program outcomes, lessons learned, and recommendations to relevant parties. 

Continuous Improvement: 

• Identify opportunities for process improvements and efficiency gains. 
• Promote a culture of continuous improvement within the project/program team and across the organization