Senior Administrator Contract (Procurement) at Watershed Consulting

• The incumbent will be responsible to ensure the requirements of the business are sourced and procured at the right price, at the right time and that the quality of the item / services procured are fit for purpose through Price List Agreements (PLA’s) or Contracts.  Associated with this function is the administration of all related documentation to ensure the existence of an audit trail for every transaction.

Job Specification:

• Identification, compilation and implementation of Contracts and PLA’s through liaison with internal clients and external Suppliers.
• Daily processing of Purchase Requests to Purchase Orders.
• Sourcing of potential Suppliers that can supply items or provide services and requesting them to quote on provided scope of work or item description.
• Evaluation and adjudication of quotations submitted by Suppliers
• Negotiations with Suppliers on commercial terms including but not limited to price, payment terms, quality, lead time etc.                               
• Expediting of all outstanding orders.
• Handling of Creditors queries.
• Administration related to handling of Contracts and PLA's.
• Filing of all documentation related to administrative tasks.

Person Specifications

• Minimum qualification; must have grade 12 with a Diploma/higher certificate in Purchasing and Supply Management
• Minimum of 3 years relevant experience
• Knowledge of handling Contracts/PLA's and Buying experience in an administrative role
• Organizing skills in an administrative role and effective time management
• Must be able to plan and organize to ensure timely handling of tasks.
• The Incumbent must be able to interact with suppliers through being assertive but professional.
• The incumbent must possess negotiation skills.
• Attention to detail is needed in the handling of all tasks.
• Must be able to deal with conflict situations.
• The incumbent must be able to comprehend complex situations and find solutions to problems.
• The incumbent must have strong administration skills