Rental Administrator- Accounts Management at Pam Golding Properties

Main Purpose of the Job    

• Pam Golding Properties (Pty) Ltd is looking for a Rental Administrator who is self-motivated, independent and mature to accurately administrate all rental documentation, payments and tenant placing of each property in accordance with the South Africa legislation for all landlords in order to provide a premium service to all our clients based on our vast knowledge of the property market and great insight of the needs of our clients.

Key Responsibilities    

• Reconciliations of accounts with queries.
• Assisting in general with queries regarding management deals.
• Sourcing and forwarding utility accounts to Head office for payment
• Handling management portfolio’s and queries.
• Drawing up commission schedules- to be sent to agents and head office before cut-off.
• Monthly data update on TPN.
• Drawing up lease agreements, customer invoices and Landlord statements for managed deals when required
• Doing extensions for managed deals when required
• Checking leases and their documents (FICA) to be sent to Cape Town.
• Monthly invoicing for rent and utilities.
• Forwarding welcome letters to landlords and tenants for new deals.
• Adding new leases to the database.
• Follow up on arrears, sending out letter of demands, and following up on letter of demands
• Attend to unallocated funds.
• Assist with ‘no document’ queries.
• Release of deposits to be completed monthly.
• Handling all telephonic and email queries from clients.
• Constant liaising with owners with regarding their account’s and properties.
• Dispute resolution between Owners, tenants and managing agents.
• Add all your Property, Owner, Tenant, Rental Mandate and Lease Information to rental adminsitartion systems
• Manage Arrear Debtors through reports, and sending payment History Report to TPN

Key Competencies    

• Able to work independently without any supervision
• Is motivated with meeting deadlines and targets
• Ability to work well under pressure with minimal errors
• Computer literate
• Able to communicate with individuals at all levels
• Able to take direction from team and manager with a high level of accuracy.
• Professional, organised and energetic
• Responsible and reliable with high level of integrity

Education & Experience    

• Minimum 3 years working experience in a Rental Administration in particular doing accounts administartion, reconciliations and reporting
• Solid understand and use of Rental Adminsitration and accounting systems
• Appropriate post matric qualification
• A background in finance or book-keeping will be advantageous

Knowledge & Skills Required    

• Proficient in Ms Excel, Word, Outlook
• Good knowledge of accounting concepts and accounting systems
• A proactive, self-starter with a positive attitude and high-energy levels
• Must be a team player, who is able to also work independently
• Must be able to execute on requests in a timely and efficient manner
• Extremely organized and logical thinker who can pick up new concept speedily
• Excellent communication skills (both written and verbal)
• Team Player with a strong work ethic
• Positive and Proactive, solution driven and helpful attitude at all times
• Professional and calm communication skills when dealing with clients and colleagues

Closing Date    
2023/05/25