Receptionist - City Of Johannesburg Rural at Anova Health Institute

Key Duties and Responsibilities  

• Oversee and manage the reception area.
• Always keep reception area clean and tidy
• Answer all incoming calls and manage these in a professional and sensitive manner.
• Take messages and ensure that they are delivered promptly
• Welcome visitors and attend to their queries or direct them to the right person.
• Where visitors are to meet with Anova employees, notify internal staff of their arrival accordingly.
• Maintain sign in registers.
• Providing general administrative support to management team, which include making copies and scanning documents.
• Book boardrooms for trainings & meetings as requested. Confirm that the booking has been made and the venue.
• Complete, maintain, distribute, or file records as requested (Such as supplier or employee related documentation)
• Act as liaison where employee queries need to be routed via the office, particularly for employees working remotely in clinics.
• Provide supporting function for logistics for general events, conferences, and meetings (catering, refreshments, venue bookings, required documents, etc)
• Manage the General Assistant
• Do ad hoc driving for the Office

Minimum Qualifications, Experience and Skills Required 

• Grade 12 (Matric)
• At least two years or more in a similar role
• Solid written and verbal communication skills
• Hands-on experience with office equipment
• Proficiency in MS Office Suite, particularly in Outlook
• Exposure to ESS is an advantage.
• Competent in reading, writing, and speaking English.
• Professional demeanour, Organized and Attention to Detail
• Excellent organization skills
• Multitasking and time-management skills
• Professional attitude and appearance