Project Office Administrator (12month Fixed Term Contract) at Old Mutual South Africa

Job Description

The Funeral Services segment is a key focus area for the Mass Foundation Cluster (MFC). The Funeral Services segment seeks to participate in the funeral services industry by entering strategic relationships with funeral parlors. This role provides project office administrative support to the Head of Funeral Services, the management team as well as the project team. The incumbent is accountable for achieving key result areas through own efforts, individual contribution and collaboration with other stakeholders and whilst also performing support duties related to making the team run smoothly.

The successful candidate will report to Head of Funeral Services in the Mass and Foundation Cluster while also providing support directly to the Management team.
Personal Effectiveness

• Accountable for service delivery through own efforts.
• Individually accountable for managing own time, tasks, and output quality for periods of 1 day to a maximum of 3 months.
• Makes increased contributions by broadening individual skills.
• Collaborates effectively with others to achieve personal results.
• Accepts and lives the Old Mutual company values.

Office / Project Administration

Meeting Room / MS Team Administration:

• Provide Administration and Financial support services competently and professionally
• Assist the team with the administrative work related to the Business Unit and its Business Agility Initiatives
• Responsible to manage incoming meeting room requests (when working in office)
• Responsible to schedule meeting requests via MS Teams (when working remotely)
• Draft minutes for review and distribution within SLA
• Responsible to schedule workshops / conference requests etc. (when working in office or remotely)
• Responsible for managing catering requirements iro meetings / workshops / conferences

Diary Management:

• Responsible for managing the HOD and Programme / Project Managers diary

Travel:

• Arrange travel bookings as and when required
• Financial Administration:
• Process of HOD and Programme / Project Managers requisitions / invoices on Oracle Fusion Cloud
• Compile monthly reports including, financial reporting
• May be required to process adhoc finance requests
• Process journals as and when required
• Purchase Management Office stationery as and when required and will need to manage stock

Asset Management:

• Managing maintenance of all office equipment, including logging fault requests on Cherwell and CPM
• Processing of software requests as and when required
• Processing of new employee laptops, network and building access requests

General:

• Ensure that relevant versions of applicable documents are available at point of use and track changes to documents are filed in MS Teams or required storage application.
• Maintaining confidential records as required.

Requirements

• Relevant Qualification in Project Management or Office Administration
• Agile and MS Teams knowledge and experience required
• 2 – 5 years of relevant experience
• Oracle Financials knowledge and experience required
• Process improvement experience essential
• Excellent MS Office Computer skills, including Outlook, PowerPoint, Word
• Individually accountable for managing own time, tasks, and output
• Builds relationships and networks with external stakeholders and potential alliances to maximize lead identification and knowledge of market trends and best practices.

Skills

• Financial Administration, Microsoft Products, Project Administration, Written Verbal Communication

Education

• Matriculation Certificate (Matric)  (Required)