Production & Logistics Co-Ordinator - Waltloo at AECI Limited

Job Description    

• Receptionist, Office management and answer phone calls
• Ensure Visitors and Contractors are inducted.
• Work with Procurement to add new vendor accounts on SAP.
• Familiar with SAP.
• Perform production on SAP
• General office administration duties – ordering of stationery, visitors management, maintain office cleanliness inspections.
• Ensure company policy, procedures and group SHEQ standards are adhered to and maintained.
• Scheduling raw materials deliveries and final product loadings. Scheduling of appointments and general office administration duties.
• Maintain critical spares, issuing and reconciliation of spares.
• Assist Waltloo management with quotes, delivery notes and all order queries. 
• Create on daily basis Purchase requisitions on SAP for “Direct orders” store PR’s will also need to be done.
• GRN Delivery Notes on SAP of “Direct orders” on daily basis
• Follow-up with Vendors on outstanding POD (Proof of Delivery or service)
• Handle the SAP Workflow queries
• Feedback of Work Orders
• Filing and record keeping of all above
• Manage and control issuing of PPE for site.
• Capture weekly time sheets and submit signed Payroll Overtime sheet.
• Feedback and file of “Statutory” and “PPM” Work Orders and Inspection sheets.
• Submit monthly reports
• Taking minutes of the department SHEQ meeting.
• Keep “Communication file” up to date with Vacancy adverts
• Place any important communications on the Notice boards

Qualifications & Experience    

• Matric / Grade 12
• Relevant certified training.
• Minimum of 2 years’ experience with SAP advantageous
• Minimum 2 years office administration.
• Proficiency MS Office suite and SAP.
• Experience with letters of general administration work and office management is essential.