Procurement Officer - Cape Town at TB HIV Care

Purpose of the position:

• The support services department incudes various units: procurement, travel, asset management and I.T.  The successful applicant will play a key role in the procurement unit as part of a centralized procurement process. The Procurement Officer is a team player.  They will work effectively with the senior procurement officer to support a National footprint through the procurement of assets, goods and services against a R1 billion annual turnover.

Minimum Requirements    

• Bachelors degree in Supply Chain Management/Procurement/Purchasing/Finance
• At least 5 years' related experience in purchasing or procurement management
• 5 years relevant experience in Purchasing or Procurement in an NPO environment
• Advanced proficieny in MS Excel and MS Outlook
• Ability to use, process and generate large data sets
• Good knowledge of procurement and administration best practices
• Working knowledge of Fraxion (or similar procurement system), SAP and SharePoint
• Valid code 08 driver’s licence
• Clear criminal record

Duties and Responsibilities    

• Proactively liaise with programme managers to forecast equipment requirements
• Manage vendor contracts in accordance with company policies and procedures including BBB-EE status
• Process purchase orders and co-ordinate timeous asset delivery
• Monitor the supplier market to source, select and negotiate in terms of quality, price, terms, deliveries and services
• Manage supplier relationships and execute supplier performance management
• Handle and monitor claims linked to defective, shortage or missing parts
• Maintain a comprehensive records and pricing archive
• Source new products, bulk savings, suppliers to optimize category spend
• Collaborate with the asset unit to maintain a database of assets and inspect procured items to ensure they comply with specifications required
• Manage and follow up on all orders
• Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered on time
• Issue purchase orders in accordance to specifications
• Support the senior procurement officer with quotations for the purpose of tenders
• Source new parts, suppliers or sub-contractors when the need arises

Skills and Competencies    

• Good understanding of preferential procurement policies and practices
• Meticulous attention to detail
• Excellent administrative skills, planning, coordination and systems focused
• Able to operate in a fast-paced environment and deadline-driven
• Good analytical and decision-making skills
• Professionalism and integrity

Closing Date    
2023/06/21