Procurement Manager at Coega

RESPONSIBILITIES AND OBLIGATIONS

A Procurement Manager is responsible for overseeing the process of acquiring goods and services required for the CDC’s business operations and to respond to the Client’s requirements. The main objective is to ensure that the organization obtains the necessary resources at the best possible cost, quality and terms to support its objectives. A Procurement Manager plays a vital role in ensuring that the CDC acquires the necessary resources efficiently, economically, and ethically, while contributing to the overall success of the organization. The specific responsibilities of a Procurement Manager include the following:

Demand Management:

• Facilitate the development and implementation of demand management frameworks and strategies;
• Ensure a consolidated procurement plan for goods and services with critical delivery dates and the approval thereof on time and submission to relevant Treasury;
• Knowledge of strategic planning and budgeting;
• Ensure sound governance and improved compliance with supply chain management reporting requirement;

Strategic Sourcing:

• Developing and implementing procurement strategies that align with the CDC's objectives; This involves identifying potential suppliers, evaluating their capabilities, negotiating contracts, and selecting Service Providers that offer the best value for the organization.
• Experience in securing and maintaining Framework Contracts.

Supplier Management:

• Establishing and maintaining relationships with suppliers to ensure a reliable supply of goods and services. This includes monitoring supplier performance, addressing issues, and working collaboratively to improve procurement processes and quality of Service Providers awarded contracts by the CDC.

Cost Management:

• Identifying cost-saving opportunities and negotiating favourable terms with suppliers. This involves analyzing market trends, conducting price comparisons, and leveraging the organization's purchasing power to secure competitive prices.

Risk Management:

• Assessing and mitigating risks associated with procurement, such as supply chain disruptions, quality issues, and supplier bankruptcies. Developing contingency plans to manage potential risks is a critical aspect of the role;
• Manage the annual SCM risk assessment, develop the SCM risk universe and risk response plan.

Quality Control:

• Collaborating with procuring Business Units to ensure that purchased goods and services meet the required quality standards. Procurement Managers need to verify that suppliers adhere to quality specifications and take appropriate actions if issues arise.

Market Research:

• Staying informed about market trends, innovations, and changes in the public procurement industry. This knowledge helps Procurement Managers make informed decisions and adapt their strategies to evolving market conditions.
• Participate in the research and needs analysis for various departments.

Process Improvement:

• Continuously optimizing the procurement process to enhance efficiency, reduce costs, and streamline workflows. This might involve implementing automated procurement monitoring tools and best practices to improve overall procurement operations;
• Have Oracle or any ERP System background;
• Systems-driven.

Reporting:

• Providing regular reports to the Unit Head on procurement activities and their impact on the CDC’s revenue generation and flag any areas requiring management intervention to improve turnaround times.

Cross-Functional Collaboration:

• Collaborating with various Business Units within the CDC to align procurement activities with broader organizational objectives and to address various departmental needs.

Ethical and Legal Compliance:

• Ensuring that all procurement activities adhere to CDC procurement policy and procedures, public procurement prescripts and ethical standards. This includes promoting fair competition, preventing conflicts of interest, and maintaining transparency in supplier relationships.

 QUALIFICATIONS AND EXPERIENCE

• Degree/Diploma in Supply Chain Management, or equivalent;
• Minimum 10 years in the SCM/Procurement environment of which 5 years should be supervisory / managerial experience in public procurement space;
• Knowledge of the PFMA, BBBEE Act, PPPFA and Transformation Charters;
• Strong analytical skills and attention to detail;
• Self-discipline and high motivation;
• Personal credibility and professionalism;
• Good presentation, report writing and communication skills;
• Stakeholder/client interface experience;
• An inquisitive (Research capability) and firm character.

Furthermore, you are to ensure that:

• You are aware of and have access to the CDC’s Safety Health & Environmental Management System (SHEMS);
• You are aware of your responsibilities and duties as laid out in the CDC’s SHEMS;
• You are aware that you work in a safe and environmentally friendly manner;
• You ensure that the company’s housekeeping standards are maintained throughout your area of responsibility;
• You report any unsafe conditions or acts which you cannot rectify yourself to your SHE representative or to the Senior SHE Project Manager as soon as possible;
• You report all SHE incidents which occur within your area of responsibility promptly and in the correct format;
• You are totally familiar with your responsibilities in terms of the CDC’s emergency plan;
• You communicate to the Senior SHE Project Manager any required changes to the SHEMS prior to implementing these changes;
• You timeously complete and correctly record any corrective action which needs to be taken in order to rectify a SHE matter;
• You give full co-operation to, and participate in (as required), the CDC’s internal and external SHEMS audits.

You have the authority to:

• Immediately stop any person(s) on CDC property from committing an unsafe or destructive act or omission;
• Take whatever immediate steps you deem necessary to prevent injury or environmental damage when confronted with an unsafe or destructive condition.

Additionally ensure that:

• During your period of employment and subsequent thereto, you shall keep confidential and shall not make use of, directly or indirectly, and shall not disclose any of the CDC’s trade secrets or confidential information or those of its subsidiary or associate companies or those of other persons who have made disclosures to the CDC under conditions of confidentiality, other than to persons authorised by the CDC or those employed by the CDC who are required to know such secrets or to have such information for the purpose of their employment with the CDC.
• You shall not, without the written permission of the CEO, be directly or indirectly employed for gain in any business or pursuit other than that of the CDC.  Such permission will be granted only if the CEO is satisfied that the activity is not in conflict with the CDC’s interests, and that the Employee’s ability to fulfil his/her duties to the CEO satisfaction will not be impaired.
• It is conditional that you and/or no immediate relative or member of my household be employed by an organisation in direct competition with the CDC, without the CDC’s written approval. The CDC reserves the right to enquire as to the place of employment of my spouse or any member of my household.
• You will abide by the CDC Code of Conduct and Ethics Policy which seeks to codify the expected ethical behavior from me, to meet the ideal of good corporate governance.  

 PERFORMANCE INDICATORS

• Performance is monitored regularly by the Supply Chain Unit Head, with reference to Finance Unit Balanced Scorecard and the Finance Performance Chart.