PA / Group Assistant at MECS (Pty) Ltd

Qualifications, skills and experience:

• A National Diploma or Bachelor’s degree in any administration field with at least three years of experience as a Group/Personal Assistant.
• Ability to work as part of a multi-disciplinary team;
• Ability to always maintain highest level of confidentiality;
• High levels of professionalism;
• Excellent organising skills;
• People Skills;
• Ability to multi-task and work towards multiple deadlines;
• Basic financial administration;

Key responsibilities:
Office management

• Arrange and coordinate meetings and events as requested;
• Screen phone calls and incoming material/mail and keep the Manager updated;
• Ensure and promote a professional, friendly and informed first point of contact between the Manager and clients and stakeholders;
• Assist in prioritising tasks and take proactive responsibility for relevant actions;
• Ensure that the office functions properly during frequent and varied absences of the Manager;
• Take initiative and run errands to address office matters.

Administrative

• Take and distribute minutes, prepare agendas and follow up on action items;
• Organise local and international travel arrangements for the Manager;
• Prepare presentations, write correspondence, proofread and edit documents;
• Document management: type reports, disseminate and do quality checks;
• Maintain and update the filing system;
• Maintain stationery levels and regulate usage;
• Assist with other project-related activities

Event coordination

• Organise meetings and strategic breakaways including workshops and events;
• Coordinate and schedule staff meetings – gather agenda items and logistics related to offsite meetings including business and social events;
• Assist with co-ordination of client and stakeholder activities.