Operations Administrator at Tsebo Solution

Duties & Responsibilities

• Placing monthly, weekly and daily orders on D365 / manual for stock required at office. Information supplied by Warehouse Administrator.
• Follow up on all orders placed with suppliers – report back to management on short stock and or back orders.
• Checking OrderWise for orders and processing paperwork for delivery and completing confirmations on site.
• Placing direct orders with suppliers for larger client orders and following up with deliveries and getting POD back for invoicing.
• Processing paperwork for all orders – monthly contractual orders, ad hoc orders, installations – daily basis.
• Completion of all quote requests to clients.
• Manage all delivery schedules, paperwork and make sure all orders are delivered in full.
• Collate all paperwork and send off to Bookkeeper for invoicing immediately – DAN, PO/Order number and quote.
• Maintain complete filing – contracts, service slips, delivery notes.
• Checking of service slips against service schedule for the day and report any services that need to be caught up to the relevant Operations Manager.
• Assist with mid-month and month-end stock take count.
• Coordinate all queries received from clients to the Supervisors and communication to be sent to client.
• Complete weekly meetings with Operations Managers and Divisional Manager.

Skills and Competencies

• Business management principles, including proven financial skills.
• Strong people skills.
• Strong on client relationships and excellent communication skills.

Qualifications

• Matric – Related tertiary education an advantage,
• 3 years experience in a similar position is essential,
• Good computer skills essential – especially Microsoft Excel,
• Data capturing (accuracy is crucial),
• AX and D365 experience is advantageous,
• Finance, accounting and administration experience or knowledge essential,
• Good communication skills,
• Organisational and administrative skills, honesty and integrity.