Operations Admin Clerk at Bidvest International Logistics

Qualifications & Experience

• Grade 12 or equivalent
• 1-2 years Transport industry experience
• 1+ years administration experience
• Experience in capturing waybills and POD’s
• Experience in -MS Office, Windows, Fuel Manager, TNA, Bidtrack, ESS, Dovetail

Key Responsibilities

Operational Activities

• Capturing of TMS.
• Capture details from load confirmation on relevant waybills.
• Ensure that all relevant documents related to each shipment that is required by the client is attached to invoice.
• Assist Finance staff in resolving queries that may exist with invoices raised and resolve where possible.
• File all completed shipment documents.
• Assist with collating information and data for reporting purposes.
• Ensure that the casual labour time sheets are accurately captured and submitted to Ops Admin Controller.
• Ensure that all waybills are captured on TMS and the delivery status is updated.
• Build and maintain professional but cordial relationships with all clients and suppliers.
• Ensure that performance against standards is achieved by efficiently/effectively carrying out duties and tasks of the job.
• Contribute to the Health and Safety programme by performing all relevant task associated.
• Ensure that action requests are raised and preventative measures followed.
• To efficiently and effectively fulfil the requirements necessary for the administration of various BIL Transport Depts according to the companies policies and procedures.
• Responsible for the capturing of waybills accurately onto TMS
• Assist with general admin duties as requested by superior.
• Ensure that TMS waybills are captured daily
• Ensure that all POD's are returned and updated on TMS and scanned to Edocs.

Skills & Competencies

• Should have a basic understanding of documentation control, filling systems, general admin
• Understand the requirements of Health and Safety legislation.
• Able to communicate effectively at all levels (staff, management, supplier and client).
• Able to participate in the accomplishment of team goals.
• Achievement of individuals goals for self-development.
• Computer literate
• Problem Solving skills