Office Administrator - The Local Choice (Delmas) at Dis-Chem Pharmacies

• The main purpose of this role will be to ensure the smooth and efficient operation of the TLC General Manager’s office. To handle a wide range of administrative and managerial tasks, enabling the TLC General Manager to focus on strategic decision-making and overall business growth.

Minimum Requirements…

Essential:

• Grade 12 / Matric with Accounting and Mathematics

Advantage:

• Office Administration Certificate

Job Specification…

• Manage the TLC General Manager calendar, schedule appointments, and coordinate meetings, both internally and externally.
• Prioritize and manage the TLC General Manager emails, correspondence, and other communications, ensuring timely responses and follow-ups.
• Prepare presentations, reports, and other business documents as required.
• Conduct research and gather information to assist the TLC General Manager in making informed decisions.
• Maintain an organized filing system for documents, reports, and records, ensuring easy accessibility.
• Handle travel arrangements, including flight bookings, hotel accommodations, and itinerary planning.
• Prepare expense reports and reconcile credit card statements on behalf of the TLC General Manager.
• Assist with organizing company events, conferences, and off-site meetings.
• Handle confidential documents and discussions with utmost professionalism and discretion
• Serve as a point of contact for internal and external stakeholders, demonstrating professionalism and confidentiality.
• Facilitate effective communication between the TLC General Manager and various departments, employees, and external partners.
• Screen incoming calls and messages, redirecting or responding to them appropriately.
• Maintain strict confidentiality regarding sensitive company and personal information.

Competencies

Essential:

• Computer Skills – Excel, PowerPoint, Outlook
• Strong verbal and written communication skills, including the ability to draft professional correspondence.
• Knowledge or experience in the retail/ pharmacy industry.
• Professional and friendly demeanour with exceptional interpersonal skills.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively
• Ability to work independently and proactively

Special conditions of employment:

• South African citizen
• MIE, clear criminal and credit
• Reliable transport and/or own reliable transport

Closing Date 20 July 2023