Office Administrator (JB4551) at Kontak Recruitment

Minimum Requirements:

• Proficiency in SAGE Pastel Evolution, Excel, Word, and SAP (Ariba)
• Experience with COUPA
• Strong organizational and multitasking skills
• Excellent communication and interpersonal skills
• Familiarity with petty cash management and credit card machine operations
• Prior experience in accounts and understanding of cash book management is advantageous

Duties and Responsibilities:

• Answer and direct calls, take messages
• Manage petty cash, including reconciling and updating Sage Evolution with payments and receipts
• Daily petty cash cashing up
• Handle credit card machine transactions and update related records in the CashBook
• Maintain and update wage and salary leave forms, monthly leave registers, and sick leave registers
• Open and maintain employee files, distribute payslips, and obtain signatures from employees
• Order and control stationery supplies
• Handle car license renewals and manage company car driver’s license schedule
• Update Stannic Report on Excel monthly
• Reconcile accounts for Seriti, Glencore, and Sasol, follow up on unpaid invoices
• Monitor and respond to important emails
• Submit invoices on SAP and COUPA
• File all signed invoices, delivery notes, credit notes, and leave forms; scan documents as needed
• Perform ad hoc administrative tasks as assigned