Office Administrator (AD10) at University of the Witwatersrand

Brief Description        
Key Responsibilities

• Provide secretarial and administrative support to the Centre on African Philanthropy and Social Investment.
• Ensuring all documents requiring approval of the Centre meet the applicable policy provisions.
• Upholds controls and governance as set out by the applicable policies and procedures.
• Assists with administrative support in the overall coordination of the Centre’s activities.
• Efficient and effective administration of the office including diary management, setting up meetings and storage of data.
• Budget management – handling of expenses, bills, purchase orders and invoicing
• Collaborate with the finance department to facilitate purchase orders, invoicing and procurement.
• Organize, arrange and coordinate meetings, conferences, flights, workshops as required by the Centre
• Manage the diary of the Centre and ensures proper flow of office procedures and supports the Centre by carrying out common office duties.
• Manage correspondence via phone, email, post and other means.
• Attends relevant meetings, creates agendas and produce minutes    
• Interacts with team and carries out their requests
• Drafts, formats, prints, photocopies and files appropriate documents as needed
• Maintains accurate records.
• Provide administrative support in the overall coordination of the academic activities

Academic and Job Requirements

• A 3 Year National Diploma
• A Bachelor’s degree would be advantageous
• A minimum of 5 years’ secretarial and administrative support experience (experience gained in an institution of higher learning would be advantageous).
• Basic project management skills
• Demonstrated bias for deadlines and time frames
• People management skills.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and in the delegate/client service spotlight.
• Time management
• Strong administrative and organisational skills, Intermediate Microsoft Excel, Outlook, PowerPoint and Word skills