ITFS Admin Coordinator - Centurion at Shoprite Group of Companies

Job Objectives

Procurement Management:

• Source and procure equipment, ensuring timely and cost-effective acquisitions.
• Communicate effectively with vendors, stores, and users to facilitate the procurement process.
• Maintain accurate records of all procurement activities using Excel or other relevant tools.

Equipment Maintenance and Replacement:

• Monitor equipment status and determine when repair or replacement is necessary.
• Order parts or new equipment as required and manage the replacement process.
• Create goods receipts for installed equipment, ensuring proper documentation.
• Record and maintain stock levels of equipment.

Incident and Work Order Assistance:

• Assist in managing incidents and work orders efficiently.
• Double-check paperwork for completed work orders, ensuring accuracy.
• Safeguard all related documents and maintain a systematic filing system.

Vehicle Administration:

• Administer and coordinate all aspects of the vehicle fleet to the Fleet Admin Manager and FSM.
• Oversee maintenance schedules, ensuring the optimal performance of vehicles.
• Manage pool vehicles, including scheduling and usage tracking.
• Facilitate new vehicle acquisitions and handle disposals.
• Generate reports and statistics related to vehicle usage and maintenance.
• Assist and oversee any queries and requests regarding.

Equipment Administration:

• Maintain detailed records and stock levels for equipment.
• Implement effective stockkeeping practices for efficient retrieval and monitoring.
• Coordinate with relevant stakeholders to ensure equipment availability.

Qualifications

• Grade 12 certificate. 
• Driver’s license
• A+ Certificate

Experience

• +2 years’ experience in administration or similar role.
• Experience working with data entry software (e.g., SAP).

Knowledge and Skills

• Proficiency in MS office 365 with a foundational knowledge of Excel.
• Detailed with problem solving skills - examines and integrates multiple sources of information and systems understand complexities relating to the function and make sound judgement; applies experience and in-depth knowledge to manage complex situations and identifying opportunities. 
• Detail-oriented and devoted to quality – A natural affinity to details and conscious effort in understanding the cause and effect of a situation whilst displaying a high quality of provided services.
• Results-driven – Efficiently executes priorities tasks and priorities, setting stretch goals for self, while remaining focused and working tenaciously to meeting and exceeding expectations within quality standards.
• Administrative support with planning and organising skills – Able to timeously and efficiently prioritise and execute multiple and competing demands in a fast-paced environment. Identifies and co-ordinates urgent and important tasks / priorities to ensure efficiency.
• Communication skills – Effective with verbal and written communication skills. Able to convey messages to various suppliers, stores and team in a clear and accurate manner.
• Ability to work under pressure and under tight time constraints, managing multiple demands while organizing, prioritizing and reordering workload in a rapidly changing and fast moving environment. 
• Delivering results and meeting customer expectations - Focuses on customer needs and satisfaction.