Internship: Project Administrator (VG) at Discovery Limited

About the Job

About the role

• The position will have a high degree of autonomy and will work with both Programme and Project Managers to ensure effective controls are in place and project delivery is on time and budget, whilst also ensuring accurate and timely status reporting to Senior Management.

Key Outputs / Job Responsibilities may include but are not limited to:

• Communication: Communication is often a key responsibility of the PMO's administrator. The administrator regularly distributes information to project team members, PMO staff members and other stakeholders in the workplace who are or will be affected by the PMO's projects. This will include preparing Meeting Agenda’s, minutes of meetings as well as supporting PMO with management of incoming and outgoing data.
• Document Management: PMO administrators manage and control documents, such as form templates, meeting minutes, reports, plans and schedules. As PMO staff members update these documents, the administrator ensures only the latest versions are available for use by PMO team members. Properly controlling revision levels prevents team members from making decisions based on old or incorrect information.
• Training Coordination: PMO administrators coordinates new employee orientation/induction and schedule training classes to advance the skills and capabilities of project managers and educate employees about changes to work processes resulting from the projects the office is managing.
• Reporting: Administrators oversee the establishment, creation and distribution of reports. The PMO is responsible for presenting status information for all projects to leadership teams. Reports show project status and health, resource availability, cost management and performance metrics. The administrator is responsible for collecting data from computer systems, updating reports and releasing information to meet schedules. Since projects represent change in the workplace, the act of creating and distributing informed reports provides a proactive communication plan to track and manage stakeholder information.
• Project Audits: Plan and manage assigned project audits according to VG standards. The Project Audits provide assurance to project stakeholders including project sponsors and business owners through providing assessment of the likelihood of the project achieving its objectives which is a fundamental aspect of project governance. Evaluate business processes and internal controls to identify gaps and risks
• PMO Support: Provide support to managers and project teams on all functional areas in the proper use of the Project Online Tool. Assist with creating new project on the tool as well as collecting requirements for any new dashboard reports and or custom fields that may need to be created

Personal Attributes

• Values Driven
• Optimistic
• Learns on the Fly
• Resilient
• Instils Trust
• People Savvy
• Drives Results
• Problem Solver
• Action oriented
• Plans and aligns
• Drives vision and purpose

Work Experience

• 1 year work experience in a PMO administrator Role
• Project Administration on Projects as well as PMO Business (would be advantageous)
• Analyst experience (would be advantageous)

Education / Qualifications / Accreditations with Professional Body

• Certified Associate Project Management Certification and/or relevant BA Information Management Degree.
• SAFe Agile training.

Technical Skills or Knowledge

• Good communication and interpersonal skills capable of maintaining strong relationships
• Strong organizational and multi-tasking skills
• Excellent analytical and problem solving abilities
• leadership skills
• Documentation management and ability to use project management tools
• Attention to details even under pressure
• Time management skills with the ability to meet deadlines
• Project Financial Analysis