Internship: Project Administrator at Discovery Limited

Key Purpose

This role is responsible for…

Areas of responsibility may include but not limited to

• Communication: Communication is often a key responsibility of the VMO's administrator. The administrator regularly distributes information to stakeholders in the workplace who are or will be affected by the projects/forums. This will include preparing Meeting Agenda’s, minutes of meetings as well as supporting VMO with management of incoming and outgoing data.
• Document Management: Project administrators manage and control documents, such as form templates, processes, meeting minutes and reports. As members update these template/documents, the administrator ensures only the latest versions are available for use by agile team members. Properly controlling revision levels prevents team members from making decisions based on old or incorrect information.
• Training Coordination: VMO administrators coordinates new employee orientation/induction and schedule training classes to advance the skills and capabilities of team members and educate team members about changes to work processes resulting from changes or enhancements.
• Reporting: Administrators oversee the establishment, creation, and distribution of reports. The VMO is responsible for presenting status information for all projects to leadership teams. Reports show performance metrics. The administrator is responsible for ensuring all data integrity checks are conducted to ensure compliance.
• Audits: Plan and manage assigned project audits according to VG standards. The Market Project Audits provide assurance to stakeholders including project sponsors and business owners through providing assessment of the likelihood of the project achieving its objectives which is a fundamental aspect of project governance. Evaluate business processes and internal controls to identify gaps and risks
• Process Compliance: Audits data to determine the efficiency and effectiveness of process and tool. Assist with audit strategies, reports/ dashboards, and procedures for specific audit assignments. Audit and evaluate the overall condition of a variety of data, control, and process.

VMO Support: Provide support to managers and project teams on all functional areas. Assist with creating new projects on the tool as well as collecting requirements for any new dashboard reports and or custom fields that may need to be created.

Personal Attributes and Skills

• Fast learner who takes initiative
• Strong and professional communication
• Attention to detail
• Analyzing data and producing information and reports
• Presentation skills
• Willing to work flexible hours
• Ability to work under pressure
• Adapting and responding to change
• Energetic team player

Education and Experience

• Relevant BSC or BCOM or BA Information Management Degree or equivalent
• Intermediate to advanced level skill/knowledge of Microsoft Office suite,
• ServiceNow knowledge an advantage.

EMPLOYMENT EQUITY   
                             
The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.