IM Programme Manager at Datacentrix

Purpose:

• The position includes ownership for identifying, prioritizing, and coordinating project and program resources engaged with all initiatives within the selected project portfolio. The portfolio manager is a primary resource to the project/program-related steering committees, and the senior leadership assigned to oversee the portfolio. The position is also responsible for senior executive engagement and reporting on the state and performance of initiatives within the selected project portfolio.
• This role assumes the overarching responsibility for supporting organizational and IT leadership in their efforts at overseeing, managing and leveraging the entire life cycle of IT investments and initiatives to optimally achieve enterprise goals and objectives.

Key tasks:

• Facilitate and coordinate the efforts of leadership toward the establishment of the project portfolio definition, its structure and processes, from demand management and strategic alignment of projects and programs to portfolio categories and criteria, through evaluation, selection and prioritization; to execution, tracking and measuring the achieved results.
• Engage with and conduct monthly (or at other intervals as specified) reviews with senior business, IT, executives, stakeholder committees, the IT steering committee and other relevant bodies to validate and assess the project portfolio, execute change, and reprioritize to meet business needs as required.
• Ensure the oversight and coordination of dependencies across the projects and programs in the portfolio and resolve or escalate conflicts.
• Manage the capital planning process for respective business units.
• Lead reviews of any significant initiatives, projects or programs that are challenged and provide recommendations as to whether it should continue, be significantly changed, placed on hold or discontinued.
• Own the relationship with the Project Management Office – meeting regularly with the PMO team and assisting with governance of department’s overall project portfolio
• Direct the development and maintenance of communications and reporting around the IT project portfolios, their contents and the individual performance of initiatives to stakeholders, the IT steering committee, and senior executives.
• On behalf of the portfolio review team and steering committees, ensure the adherence to the appropriate governance functions relating to the portfolio and in accordance with enterprise guidelines, policies and practices.
• Perform regular health checks of project controls checklists.
• Direct the creation and maintenance of the required project portfolio documentation and artefacts.
• Work with project teams to manage/oversee the full range of the project life cycle (initiate, plan, execute, close) for projects covering a portfolio of projects
• Identify staffing needs. As mandated and resourced by leadership, ensure and balance the availability of the required skills and competencies across project and program teams within the project portfolio.
• Executive Steering Committee-level presentations
• Portfolio Management milestone plans and resource allocation
• Accept responsibility for deliverables and timeline commitments.
• Directly supervise the team members.
• Perform or contribute to performance reviews for project/program managers.
• Mentor junior level staff.
• Contribute to ongoing improvement of organizational project management processes.

Capability required:

• Analytical thinking: ability to tackle issues and problems in a logical, step-by-step way
• Concern for accuracy: Desire to ensure accuracy and quality in work delivered
• Results orientation: ability to set high goals for self and others, focusing on the delivery of targets, quality and deadlines
• Communication skills: ability to communicate appropriate, concise and accurate information in written and verbal formats
• Creativity & innovation: willingness to challenge assumptions and ability to adapt or generate imaginative and innovative ideas
• Influence & persuasion: ability to convince others to your own point of view, to gain acceptance, support and commitment
• Interpersonal skills: ability to understand and interpret other people’s behaviour, concerns and motives
• Relationship building: ability to build and maintain networks of business contacts in and beyond the organisation who may contribute to success

Knowledge:

• Minimum of 10 years’ IT/IM/IS Project Management experience with a successful project management track record in full life cycle information technology implementation projects, with proven record of execution to time and budget.
• Minimum of 5 years’ experience in portfolio, program management experience
• Knowledge and understanding of standard project management tools (for example, Microsoft Project, Clarizen).
• Ability to work independently with minimum supervision.

Skills:

• Effective negotiation and persuasion skills
• Expert planning and organisational skills
• Outstanding communication and inter-personal skills with the ability to clearly communicate with senior management
• High-level of IT literacy
• Ability to co-ordinate colleagues and contracted parties through expert leadership, motivation, teamwork, supervision and accountability
• Proven capability to manage stakeholders at all levels

Qualifications:

• A relevant Bachelor’s Degree or equivalent
• Post graduate qualification preferred
• PMP preferred

Closing Date: 12 May 2023