Group Talent Acquisition Specialist at Aspen Pharma Group

JOB PURPOSE

Shape the talent acquisition (TA)n strategy to align to the Groups short-medium term business goals, to attract and secure talent for Professional, Senior and C- Suite vacancies, across the Global Micro and Macro Landscape, whilst guiding the achievement of the Groups Equity, Diversity and Inclusion strategy and South African Transformation Objectives. Help grow the talent by finding and nurturing the most suitable talent to contribute to Aspen’s future success.

Provide a transactional end to end recruitment service for Professional, Senior and Top Management Positions – i.e., Paterson DU, E and F Bands that seeks to build a diverse and inclusive workplace, where candidates have the right skill set and culture fit to drive productivity and efficiencies. Define and guide tactical talent acquisition strategies (including private and confidential searches) in collaboration with the Global/Regional Heads of Human Capital (HC), Business Unit Heads, and other key stakeholders for Mission Critical, Key Person and Scarce Skills. This role is accountable for the design, roll out, monitoring and evaluation of Group wide TA Tools, Systems and Processes

 

KEY PERFORMANCE AREAS

Talent Acquisition Strategy, Policy and Governance

• Evaluate and provide input into the Global Talent Acquisition strategy, focusing on building external talent pipelines for Professional, Senior and C- Suite (DU, E and F bands) within the pharmaceutical sector across all areas of the value chain
• Work with Talent Management to build internal talent pipelines
• Develop the Recruitment and Selection Group policies and procedures affecting Talent Acquisition and contribute to the discussion of Recruitment policies affecting the whole organisation
• Develop company’s policy for talent benchmarking, talent assessment and interviewing guidelines
• Develop Talent Acquisition SOP’s, Guidelines, Toolkits and Templates to create standardised seamless way of work
• Implement the Talent acquisition strategy across the business
• Responsible for recruiting external pipeline, meeting recruiting targets and putting together reports on talent acquisition metrics
• Design and implement appropriate sourcing strategies for different skills in the business
• Contribute to on-boarding processes
• Enhance careers portal promoting hard to fill careers and promoting Aspen as an employer of choice
• Manage respective candidate pools to ensure qualified candidates remain engaged in current or future opportunities
• Provide external marketplace information to Recruiting Leadership in order to attract diverse talent, build diverse talent pools and mitigate bias in hiring decisions by the design and implementation of training programmes, interview guides, recruitment processes
• Upskill Business Units, Senior and Top Managers, and Line management, on hiring and selection processes, aligning to the latest trends and best practice
• Participate in recruitment related projects and/or initiatives within or outside the team
• Communicate with internal and external stakeholders providing recruitment status report details on the progress made on a project
• Proactively seek market intelligence to gain competitive advantage in attraction, assessment, and sourcing methodologies
• Suggest new ideas for improving talent acquisition activities
• Research talent acquisition trends in the staffing industry
• Work with Group HR Shared Services to implement transformation processes
• Provide external marketplace information to Recruiting Leadership
• Responsible for Group, International and Regional Strategic sourcing, and external talent mapping projects
• Lead and direct the sourcing discussion with Executives, International and Regional Heads
• Advise and recommend cost of sourcing and Prepare cost of sourcing when needed
• Accountable for the strategic talent sourcing planning and provide input associated with external talent acquisition planning and pipelining based on collaboration and consolidation of internal and external stakeholder inputs
• Advise on cost of Talent Acquisition decisions impacting profitability and/or approach of work
• Collaborate with Regional and International HR Heads for information related to acquiring Talent Acquisition
• Finalise, negotiate and present offer to selected Hirer
• Handover and transfer complete file to Regional/International HR Head to produce Employment Contract and support onboarding

Strategic Sourcing and External Talent Mapping Recruitment for Group 

• Create and implement end-to-end candidate hiring processes to ensure a positive experience
• Review employment applications and background check reports
• Design, develop and implement recruitment strategies and campaigns, and management thereof by designing and managing the recruitment and selection processes (resume screening, screening calls, interviews etc.) for allocated roles
• Ensure adherence to internal control check points in line with audit requirements
• Provide input to market salaries, salary package negotiation and benchmark data
• Review recruitment files for completeness
• Oversee talent acquisition goal achievement and corrective action as required
• Responsible for identifying and implementing appropriate recruitment software / assessment tools
• Develop Training Methodology to support Global Roll Outs of TA systems

Offer management

• Working with COEs and Business unit Human Capital leads to put together offers, reviewing pay documents and preparing pay comparison worksheet
• Present and negotiate the offers up to DU, E and F band, in collaboration with the BU Human Capital lead

Assessments

• Review assessment reports and provide feedback to hiring manager, in collaboration with Business unit Human Capital leads
• Identify, advise and determine assessments to be conducted from a standard battery of assessments for Professional, Senior and C- Suite Regionally and Internationally

Stakeholder engagement

• Communicate regularly with Human capital department to get a clear view of their hiring needs and organizational goals.
• Establish and maintain appropriate networks with relevant professional bodies
• Serve as brand ambassador at various events, like career fairs or on-campus recruiting events, representing the company both internally and externally to build relationships with candidate communities
• Form close relationships with hiring managers to ensure clear candidate/interviewer expectations and align on process and timelines
• Recommend and provide input on the efficiency and effectiveness of service providers
• Build strong relationships with external recruitment agencies and executive search firms as appropriate
• Network, collaborate, build and maintain relationships with external and internal stakeholders with medium- and long-term implications
• Consult and collaborate with business stakeholders on hiring best practices, diverse acquisition approaches, and selection techniques
• Upskill Business Units, Senior and Top Managers and Line Management on hiring and selection processes, aligning to the latest trends and best practice
• Work closely with the communication department to develop creative ways for addressing talent acquisition challenges

Vendor management

• Negotiate vendor SLA’s and Costs and put together approved vendor list, whilst ensuring appropriate accreditation
• Put together a proposal for global executive search panel and preferred supplier list
• Research, develop and implement Group guidelines, criteria, and principles for selecting best Global Talent Acquisition Executive Search Companies and Specialist Recruitment Agencies develop and Maintain Global SLA database to ensure economies of scale and understanding of Aspen Culture and Business Need
• Accountable for negotiating and managing recruitment vendor agreements with worldwide external stakeholders
• Work with Group Legal to manage and negotiate Global, C-Suite and Executive Search Firms and specialist recruitment agency contracts to ensure they are legally binding and aligned to legislative requirements
• Maintain Global SLA and Manage database of approved list to ensure economies of scale and understanding of Aspen Culture and Business need
• Accountable for negotiating and managing recruitment vendor agreements with worldwide external stakeholders, aligned to principles and criteria
• Provide vendor cost for Job Boards, Social Media agreements, Application Tracking Systems and related Talent Acquisition spend for budgetary purposes

Accountability / Budgetary Reporting

• Manage the recruitment spend
• Provide ROI of tools and subscriptions
• Create monthly reports on key talent acquisition metrics
• Provide input into the talent acquisition metrics to evaluate recruitment practices
• Collaborate with broader teams to determine talent acquisition metrics and performance indicators
• Report against talent acquisition metrics and in service of continuous improvement initiatives
• Provide analysis of information with recommendations for decision-making at higher levels
• Recruitment status reports
• Provide input into the development of the Group Talent Acquisition financial plan
• Provide ROI of Group tools and subscriptions
• Oversee the management of accurate record keeping of all recruitment related aspects and reporting as required

People and Process Management

• Manage, develop and motivate staff within Group Talent Acquisition
• Respond and disseminate external vacancy queries to relevant BU’s regionally and internationally

Compliance & Audit

• Compile and align advertising communication to compliance and statutory requirements                                                    
• Implement and update data management policies and procedure
• Ensure recruitment policies and guidelines are adhered to includes general compliance issues such as ensuring adherence to site and group policies and procedures, information security, data management
• Monitor and correct compliance with legislation, policies, and procedures, by engaging with activities, reviewing documentation, and discussing processes.
• Manage updates and ensure alignment of Recruitment Governance and Compliance
• Establish and maintain a consistent and effective Recruitment process aligned to external and internal audit requirement.
• Responsible and accountable for internal control check points in line with audit requirement

TA Projects and Assignments

• Lead” Private & Confidential” search projects and provide stakeholder communications directly to C-Suite and Regional and International Head
• Responsible for Group Talent Acquisition projects and assignments related to costs, hiring methods, planning, systems and integration
• Participate in recruitment related projects and/or assignments within or outside the team

Requirements

EDUCATIONAL QUALIFICATIONS & EXPERIENCE

• Bachelor’s degree (or equivalent) in human resources management or similar field
• Matric Certification
• 10 years’ recruitment/talent acquisition experience working for an agency or in house recruitment function, including supervisory or managerial experience within a global context

SPECIFIC EXPERIENCE, KNOWLEDGE AND REGISTRATIONS 

• 5 years specialised pharmaceutical manufacturing, corporate and commercial recruitment experience.
• Knowledge of APSO code of ethics

WORK-SPECIFIC SKILLS & EXPOSURE

• Talent Acquisition experience working at Group level within a Global Corporate Head Office
• Cross-border recruitment practices with local in-country cultural awareness
• Negotiating fees for Private and confidential C-Suite and Executive roles both locally and internationally.
• Advanced Global Talent Acquisition sourcing techniques, Recruitment and Selection processes (including Application Management and Behavioral/Competency Based Interviewing
• Execution of talent acquisition strategies and plans at Group level aligned to the Groups medium- and long-term strategic goals
• Global Stakeholder management
• Project Management
•  Hands-on experience with full-cycle recruiting using various interview techniques and evaluation methods
• Assess, design, implement and manage global and local recruitment strategies and campaigns.
• Planning and organising skills
• Attention to detail
• Advanced numerical skills
• Excellent communication skills, written and verbal

Technical competencies & skills

Skills and attributes:

• Ability to devise sourcing strategies for potential applicants
• Excellent interpersonal and communication skills for working closely with others across various departments and at all levels of the organisation
• Dynamic and resilient, kind, open-minded personality with the proven capability to advise and motivate regional and international stakeholders on all levels
• Strong negotiation, influencing, facilitation, project management and business partnering skills.
• Independent and self-directed individual that can drive execution
• Able to work in a high performance and deadline driven environment.
• Present a positive and professional image of the group talent acquisition team
• Integrity and must be able to maintain confidentiality
• Recruitment Metric reporting
• Database and information management skills
• Ability to upskill stakeholders on Recruitment and Selection Policy, Process and Tools
• Understanding of job evaluation and job design

Knowledge:

• Proficiency with social media, CV databases, and professional networks
• Experience in using LinkedIn Talent Solutions to proactively source candidates
• Proficiency in documenting processes and keeping up with industry trends
• Deep knowledge of talent acquisition – related best practice, trends and innovations, systems, tools and recruitment – related continuous improvement initiatives
• Understanding of remuneration and benefits structuring
• In South African - Labour Relations Act, Employee Equity Act and other labour legislation
• Global Application Tracking Systems
• In-house and External Recruitment processes and best practice
• Knowledge of Applicant Tracking Systems (ATSs)
• Social Medial Platforms and Job boards
• Pharmaceutical Manufacturing industry knowledge

Aspen competencies 

Business

• Performance Driven
• Accountability/ Ownership

People

• Performance Driven
• Accountability/ Ownership

Self

• Performance Driven
• Accountability/ Ownership