Financial Administrator – Site - Polokwane Rural at Minopex

Description

• The purpose of this position is to manage Finance related administration and to assist in ad hoc accounting duties.

Duties & Responsibilities:

• Comply with all relevant Minopex Management Systems and procedures in respect to Quality, Environment, Health and Safety.
• Reconcile and check supplier accounts monthly for payment of suppliers.
• Reconcile recoverable expenses to Client invoices to check that all recoverable expenses are recovered.
• Check client invoice after preparation in order to capture in the accounting system.
• Prepare P&L for the Plant with variance analyses of cost centres exceeding Budget on a monthly basis.
• Compile annual production budget in conjunction with the Regional Management Accountant.
• Prepare ad hoc reports as requested from the Regional Management Accountant from time to time.
• Compile and submit a cost report daily to the Regional Management Accountant to ensure effective budgetary control for the plant.
• Prepare weekly and month-to-date:
  • Cost report and analyse variances of Actual to Budget.
  • Outstanding Purchase Order report.
  • Outstanding Workflow on ORB
  • Committed Order report
• Follow up on outstanding invoices and assist site with documentation and if required, processing of invoices.
• Handle incoming account queries from suppliers.
• Prepare and Check VAT returns.
• Load assets on asset manager and on monthly basis reconcile asset manager to accounting system.
• Perform and check bank recons on a weekly basis.
• Process monthly standard journals in the accounting system.
• Load and / or check payments, international cross-border payments as well as local.
• Participate in cost saving initiatives and adhere to financial procedures.
• Operate computers programmed with accounting software to record, store, and analyse information.
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
• Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
• Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.

Qualification Requirements:

• Matric with a National Diploma - Technical Financial Accounting (ICB) or similar NQF Level 5

Experience & Skills Requirements:

• Minimum 2 - 3 years’ experience in a Financial Administration position
• Computer literate in MS Office
• Time management
• Accuracy and attention to detail
• Validate accuracy of data to alleviate inconsistencies
• Performing basic mathematical calculations accurately
• Able to demonstrate an understanding of numerical relationships and concepts
• Able to understand and apply financial data
• Knowledge of accounting systems and processes