Financial Accountant: Sundy Debtors and Leases - Roodepoort at Clover S.A. Proprietary Limited

Job Advert Summary    

• Clover is looking for an experienced Financial Accountant: Sundry Debtors & Leases to form part of the Finance team, at the Head Office in Roodepoort. This position will manage the monthly sundry debtors book, manage the monthly leases process and perform quarter-end and year-end functions.

Requirements    

• Degree (Marketing Management / Sales )
• Business English: Fluent
• Computer literacy (Advanced)
• Relevant experience in applying job related concepts, techniques and processes at the required level
• Experience in working with senior management

Competencies    

• Solves problems through effective decision making
• Clear and sound reasoning ability
• Proactive and action orientated
• Business acumen
• Collaborate with others to achieve a common objective
• Thinking and reasoning logically 

Duties and Responsibilities    
Manage the monthly Sundry Debtors book        

• Manage applications for new debtors and maintain current debtors information
• Prepare invoices as per requests for monthly billings
• Receive bank statements from cash book department and allocate debtors payments accordingly
• Monitor debtors accounts and follow up on payments
• Create invoices and credit notes as per requests for sundry and primary debtors
• Distribute via e-mail, monthly statements of account to sundry and primary debtors
• Clearing of BILPT's to create one bulk invoice for the principal and primary customers
• Communicate debtors age analysis to accountants every bi-weekly to ensure that their customers pay on time (assist Sundry Debtors)
• Prepare monthly Flash reports to monitor debtors days for Sundry Debtors and recommend provisions to be raised or reversed
• Prepare a schedule of potential bad debts (>120 days)

Control Sundry debtors functions          

• Invoicing of the inter-company accounts
• Reconcile daily cash up and purchases for Clover Café
• Process Clover Café's month end journals (system reports to GL, calculation of cost of sales, balancing of clearing accounts)
• Prepare invoices for subsidiaries' portion of the Group's insurance cost

Manage the monthly Leases process     

• Liaise and follow up with the business units regarding new lease/rental contracts and amendments to existing agreements
• Assess contracts for IFRS16 requirements and document contracts outside of the IFRS 16 scope for audit purposes
• Perform IFRS 16 calculations using contracts received from the business units, assessed to fall within the scope of IFRS 16
• Prepare monthly “Additions and Amendments” file which is used to keep track of changes in Right of Use values, ensure correct allocations and update the IFRS 16 PO listing
• Partner with the Fixed Assets team and ensure that all new and amended agreements are timeously updated in the system
• Prepare monthly IFRS 16 journals and assess monthly IFRS 16 system depreciation for reasonability
• Maintain a complete listing of non-IFRS 16 lease agreements for review and audit purposes
• Liaise with suppliers to obtain new amortisation schedules for any changes in interest rates
• Provide continuous training to the business on the correct accounting treatment of contracts within the scope of IFRS 16
• Take responsible for the processing of lease payments and reconciliation of prepaid lease balances
• Perform detailed lease payments reconciliation to ensure payments are made on time as per the calculations and variances are followed up with suppliers and the branches

Perform Quarter-End and Year-End functions    

• Assist external auditors and follow up on audit queries
• Assist in preparing lease related notes and disclosures required for the Group quarterly reporting pack or annual financial statements
• Resolve leases related queries from head office and auditors

Conduct other assigned departmental tasks      

• Perform receiving/negative-u of purchase orders for payment
• Update monthly statistics to be sent to Stats SA
• Maintain reconciliations on "recon warehouse" as provided by manager
• Assist trainee in department with preparing leases invoices for processing - amending of POs, receiving of POs, following up of queries with branches and suppliers
• Post Mama Afrika journals based on receipts received
• Prepare Mama Afrika invoices in respect of Clover's monthly contribution
• Oversee the Finance Trainee in the costing of invoices for leases within and outside of the scope of IFRS 16
• Prepare Mama Afrika and Thyluluwazi Trust Annual Financial Statements