Facilities Officer (Office of the COO) Grade C4 at South African Maritime Safety Authority

JOB PURPOSE 

• To provide support in all matters relating to the provision of facilities support services including building maintenance, on-site contractors, fleet management and housekeeping services.

KEY PERFORMANCE AREAS

• Compiling specifications for work to be carried out and assist SCM with the appointment of contractors.
• Managing and ensuring that the air-conditioners, lifts, generator, firefighting equipment, fire detection and smoking system, electrical and plumbing requirements are attended to on a regular basis, ensuring compliance with legislation (where applicable).
• Compiling specifications, where applicable or as and when required.
• Participating in lease contractual agreements with Facilities Manager and Legal Section. Participating with the Facilities Manager and Sourcing/Contract Specialist/Legal Section (SCM) on contractual and other arrangements.
• Assisting with the replacement/acquisition of copier equipment on the Transversal   Contracts.
• Contract-ordinate all lease agreement through legal section and ensure that they are properly signed and adhere to SAMSA regulatory requirements. 
• Preparing safety records and reports on, inter alia, OHS related matters.
• Managing the SAMSA fleet which includes the monitoring, approving of trips, overseeing that log sheets are duly completed, ensuring that drivers are in possession of valid driver’s licenses, timeously renewing of vehicle licenses, managing alleged contraventions (speeding fines, etc.).
• As Proxy SAMSA’s representative for vehicles, executing all duties relating thereto.
• Ensuring that payments are being made in accordance with contracts/invoices.
• Assisting with the preparation of the facilities annual budget, including capital requirements
• Ensuring that purchase orders are being issued for work to be carried out or agreements entered. 
• Participate in preparing the facilities budget and developing the facilities procurement plan.
• Participate and provide input during the development of Facilities Management policies and procedures.

MINIMUM REQUIREMENTS
Qualifications

• National Diploma in Logistics or equivalent qualification 

Knowledge and Experience

• Minimum of   5 to 7 years’ related experience in Facilities Management.
• 3 years should have been at a Supervisory level.
• Experience in Logistic management would be an advantage.
• Basic knowledge and understanding of applicable procurement financial and other systems in use. 

Competencies 

• Professionalism
• Good communication skills
• Time management skills
• Computer skills
• Attention to detail and accuracy.
• Problem solving
• Relationship building
• Assertiveness