Executive Secretary: Group Consumer Business Unit & Commercial Operations & Digital Care at Vodafone Global Enterprise

Your responsibilities will include:

Administrative Support

• Manage and facilitate the calendars to arrange appointments, meetings and conferences
• Guest reception 
• Review, proofread and edit documents prepared for the MEs signature 
• Ensure Managing Executives (ME) are well-informed for key activities
• Devise and maintain office management systems, including data management and filing
• Co-ordinate reports that may require input from all departments and is presented to the Executive 

Budget and Expense Management

• Assist MEs  with Visas and Travel Requests – as well as the broader teams
• Ensure that all travel expenditure documentation is checked and prepared in accordance with policies and procedures 
• Expenditure to be reconciled in accordance with source and reference data
• Process expense reports
• Budget transfers 

Travel Management

• Manage all travel for local and international trips.
• Prepare MEs itinerary for all trips
• Responsible for all travel logistics i.e. visa applications, hotels, flights, meetings, transport, claims, Forex

Event Management

• Event management for all functions hosted by the MEs for their cost centre
• Responsible for all logistical arrangements for events, conferences, team builds, workshops, seminars etc.  which includes:
• Venue booking and preparation
• Confirmation of speakers
• Attendance of delegates
• Preparation of agenda 
• Preparation of presentations
• Sourcing promotional items and branded gifts
• Supporting the broader team to ensure an effective way of work. 

The ideal candidate for this role will have:

• Matric
• Secretarial Certificate / Diploma essential
• Minimum of 3 -5 years secretarial experience  which includes:
• Some Project management experience